Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.usMarch 20, 2017
- 5:30 to 6:00pm – Retirement Reception for Director Beverly Horan
- 6:00pm – Regular Board Meeting
CALL MEETING TO ORDER/PLEDGE OF ALLEGIANCE (REF. POLICY 1400/1420)
President Henrikson called the Regular Board Meeting to order at 6:00pm with all Board Members and Student Board Representatives present, with the exception of Student Board Representative Téa Gauthun, who was previously excused. The Pledge of Allegiance was conducted.
PRESENT – A Sign-in Sheet was provided and those who wished to sign in are listed below:
Robin Henrikson, President Jack Walsh
Heather Short, Vice-President Brian Berg
Beverly Horan, Director Susan Park, Quilcene School District
James Stoffer, Director Deb Beckett, District Office
Michael Howe, Director Cindy Kelly, Port Angeles School District/WSSDA
Kaylee Gumm, Student Board Rep. Candi Hayden, Citizens for Sequim Schools
Heidi Hietpas, Finance & Operations Brian Kuh, Citizens for Sequim Schools
Paul Wieneke, Human Resources Rebecca Chen, Citizens for Sequim Schools
Patsene Dashiell, District Office
Gary Neal, Superintendent Doug DeIvernois
Marilyn Walsh, Admin Assistant Nola Judd
Marcia Garrett, Sequim Middle School
Karla Richardson, Citizens for Sequim Schools/Citizen
Maria Seabolt, District Office
Judy Flynn, Helen Haller Elementary
Ken & Louise Lemley
President Robin Henrikson opened Hearing for the 2016-2017 Sequim School District General Fund Budget Extension, in order to receive public comments. Heidi Hietpas, Executive Director for Finance and Operations explained the reason for the budget extension and asked for comments. Hearing none, President Henrikson closed the Budget Hearing.
APPROVAL OF MINUTES
Director Horan moved to approve the minutes from the March 7, 2017 Regular Board Meeting as presented. Director Short seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Director Henrikson asked to add an additional item to the Consent Agenda – an overnight travel request from the Trap Team. Director Stoffer moved to approve the agenda as amended. Director Short seconded. Discussion followed. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
Student Board Representative Téa Gauthun submitted her board report to Student Board Representative Kaylee Gumm, who reported that Classified Employees Week was celebrated at Helen Haller Elementary with a staff lunch for all and gifts from the district office. Staff are busy training for upcoming Smarter Balance Assessment testing. Haller is sponsoring a Shout Out breakfast on March 10th, and the PTO bingo night has been changed to April 14th.
Student Board Representative Kaylee Gumm reported that Sequim Middle School had an amazing 2 night run of Lion King Jr. performances by the students. The performing arts center was packed both nights. Three cheers to their awesome students and the wonderful leaders; John Lorentzen, Tom Saffold, & Robin Hall. Middle School winter season sports, girls hoops & wrestling, is coming to an end in the next two weeks. A big high five is offered for Sequim Middle School Classified Staff members. We appreciate you! Thanks for making a big difference in our learning community! Sequim High School has a girls tennis at home today, while boys baseball and girls softball have away games. The Sequim High School band is representing our district in Anaheim this week so we wish them good luck. There will be a high school choir concert on March 29th at 7pm and a high school band concert on March 30th at 7pm.
PUBLIC COMMENTS – The Board believes that public comments are a very important connection between our community and the Board. This time is set aside for receiving both written and oral communication. (Ref. Policy 1400, 1623, and 1620P).
Director Henrikson asked first for comments regarding agenda items.
· Ms. Sandy Goodwick encouraged the board to allocate budgeted money to provide smart boards in our elementary special education classrooms, like what are already in our general education classrooms.
President Henrikson next asked for comments regarding general items.
· Ms. Virginia O’Neil thanked Director Horan for her years of service and advocacy for the students of Sequim School District.
· Ms. Cindy Kelly, from the Port Angeles Board of Directors and as a representative from the Washington State School Directors Association presented Director Horan with a Certificate of Appreciation for her nearly twelve years of service as a school board director.
· Sarah Bedinger thanked Director Horan for her hard work on the board for nearly twelve years and for her passion for all kids.
· Marilyn Walsh presented Director Horan with a Sequim Wolves sweatshirt in recognition of her service to the Sequim School District and her advocacy for all students.
BOARD COMMUNICATION AND OTHER ITEMS
a. Board Candidate Interviews.
The five Board Candidates were interviewed individually while the others waited in the hall. The candidates were interviewed in the following order:
1. Jessica Hernandez
2. Brian Berg
3. Brian Kuh
4. Brandino Gibson
5. Becky Mitchell
At 7:28pm all candidates return to the board room and President Henrikson called for a five-minute recess. At 7:35pm President Henrikson called the Regular Meeting back into order.
President Henrikson thanked the board candidates for their interest and willingness to serve. She noted the public comment regarding smart boards and thanked everyone who came out to support Director Horan during her last meeting.
· Director Howe reported that he has been spending much time in Olympia and is pleased with the fact that both side are talking, much earlier in the process this time. He also thanked Director Horan for her service and example to the board.
- Director Stoffer thanked Director Horan for her dedicated and compassionate service, always putting kids first, while presenting her with a card and gift certificate from her fellow board members. The Washington State School Director’s Association Week-10 Update is available and posted in on OneNote. It includes a detail comparison between the four funding proposals. Districts are encouraged to submit input to the legislatures and or the WSSDA Staff. On Tuesday, March 21st; the Senate is expected to release their budget proposal followed by a Public Hearing. Construction has begun on the buildings at Greywolf Elementary. An interesting fact is that the wood for the cross laminated timber came from Clallam County forests and was also milled here. This is great news to share with our community that directly shows how are forest are being used to support our schools, our economy and our community. Director Stoffer attended several musical events over this past week, including the High School Fine Arts Assembly, and the Middle School Production of Lion King Jr., which was outstanding. Our students are truly talented and thank you to our Fine Arts Instructors / Teachers also. Director Stoffer thanked the board candidates for going through the application process and encouraged them to file to run for office in May.
- Director Horan commended the board for their commitment to becoming a more effective board and thanked them for all she had learned from them.
- Director Short thanked Director Horan for her service and noted the support of our community in that nine candidates applied for the open board position.
- President Henrikson informed the board that a number of board policies will be looked at and updated all at once following the Summer Board Workshop. She commended Olympic Peninsula Academy for their recent hilarious, very family-friendly comedy show starring Alex Zerbe. She hopes they will invite him back again. President Henrikson then gave an overview of the many responsibilities of the board president and of the responsibilities of the board, including speaking with one voice once a decision has been made. She explained how and why the decision to move forward with a board appointment was made and asked that the public hold the board members accountable for their professionalism. President Henrikson also added her thanks and appreciation to Director Horan for her service and mentorship on the board.
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
a. General Fund Vouchers No.187840 thru No. 187934 in the total amount of $203,776.13.
b. ASB Fund Vouchers No. 10790 thru No. 10812 in the total amount of $19,522.73.
c. Capital Projects Fund Vouchers No. 2603 thru No. 2603 in the total amount of $3,000.00.
d. Personnel – Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1) Offer Sequim High School JV Girls Basketball coach position to Peter Harker, for the 2016-2017 school year, effective February 2, 2017 as presented.
2) Accept Letter of Resignation from Linda Moats, Sequim High School Swim coach, effective immediately, as presented.
3) Offer Title 1 Math Long-Term Substitute position to David Johnson, for the 2016-2017 school year, effective February 23, 2017 as presented.
4) Offer Sequim High School Assistant Track coach position to Chad Aubin, for the 2016-2017 school year, effective February 27, 2017 as presented.
5) Approve Request for Reduction in Hours from 1.0 to .6 FTE for Julie Romberg, Sequim High School English teacher, effective for the 2017-2018 school year, as presented.
6) Offer Classified CTE/AG Paraeducator position to Candace Seelye, for the 2016-2017 school year, effective February 28, 2017 as presented.
7) Accept Letter of Resignation from Susan Ackerman-Cook, Helen Haller Night Custodian, effective June 30, 2017, for the purpose of retirement, as presented.
8) Accept Letter of Resignation from Breva Funston, Helen Haller Elementary Paraeducator, effective June 15, 2017 as presented.
9) Accept Leave of Absence Request from Laura Wright, Sequim High School Paraeducator, from May 12, 2017 through the end of the 2016-2017 school year, as presented.
10) Accept Letter of Resignation from Stephanie Stockdale, Sequim Middle School Paraeducator, effective at the end of the 2016-2017 school year, as presented.
11) Approve One-Year Leave of Absence Request from Justine Wagner, Sequim High School Physical Education teacher, for the 2017-2018 school year, as presented.
e. Approve overnight travel request for the High School Trap team to travel to Wenatchee, Washington from April 14-15, 2017, to participate in a trap shoot competition, as presented. (Added during Changes//additions and Approval of the Agenda)
Director Horan moved to approve the Consent Agenda as amended. Director Stoffer seconded. Discussion followed. Vote taken; motion carried.
a. Director Stoffer moved to Approve at Second Reading, Recommendation to DELETE Policy #5211 – Transfers. Director Short seconded. Discussion followed. Directors Stoffer, Short, Horan and Henrikson voted ‘aye’. Director Howe voted ‘nay’. Motion carried.
b. Director Short moved to Approve at Second Reading, Recommendation to DELETE Policy #5215 – Assignment and Transfer of Certificated Administrative Staff. Director Stoffer seconded. Vote taken; motion carried.
c. Director Horan moved to Approve at Second Reading, Recommendation to DELETE Policy #5230 – Job Descriptions/Responsibilities. Director Short seconded. Vote taken; motion carried.
d. Director Horan moved to Approve Recommendation to Postpone Indefinitely update of Policy #6801 – Capital Assets/Theft Sensitive Assets. Director Stoffer seconded. Discussion followed. Vote taken; motion carried.
a. Director Stoffer moved to Approve Sequim School District Technology Plan for 2017-2020, as presented at the March 6, 2017 Regular Meeting. Director Short seconded. Vote taken; motion carried.
b. Director Horan moved to Approve Resolution No. 03-2016/2017 Budget Extension, as presented. Director Short seconded. Vote taken; motion carried.
a. Due to the length of the meeting, Superintendent Neal waived his Superintendent’s Report for this meeting.
FOR YOUR INFORMATION
a. PDC Filing for Board members is open online. Due April 15th
b. Upcoming Board Meetings, etc.
§ March 30 – Strategic Planning Meeting from 8:15am to 11:45am at Sequim Transit Center
§ April 3 – No Board Meeting – Spring Break!
§ April 13 -- Strategic Planning Meeting from 8:15am to 11:45am at Sequim Transit Center
§ April 17 – 6:00pm Regular Board meeting
§ April 24 – Strategic Planning Meeting from 8:15am to 11:45am at Sequim Transit Center
§ May 11 – Strategic Planning Meeting from 8:15am to 11:45am at Sequim Transit Center
§ Saturday, May 20 – WSSDA Regional Meeting in Bremerton
§ May 25 – Strategic Planning Meeting from 8:15am to 11:45am at Sequim Transit Center
§ June 8 – Strategic Planning Meeting from 8:15am to 11:45am at Sequim Transit Center
§ June 22 – Strategic Planning Meeting from 8:15am to 11:45am at Sequim Transit Center
c. February 2017 Budget Status Report; February General Fund Comparative Report and District Budget Summary as of February 28, 2017.
d. March Enrollment Data
e. March Free & Reduced Lunch percentages
f. Other items of interest:
§ March 22-25 – Sequim High School Band to Heritage Festival in Anaheim
§ March 29 – Sequim High School Choir Concert @ 7pm in the auditorium
§ March 30 – Sequim High School Band Concert @ 7pm in the auditorium
§ April 3-7 – Spring Break! District Office OPEN
FOR THE GOOD OF THE ORDER
§ Meeting Exit Slips
At 8:00pm President Henrikson announced that following a 5 minute recess, it would be necessary for the Board to convent in Executive Session as per RCW 42.30.110(g) for approximately 30 minutes, in order to evaluate the qualifications of a candidate for appointment to the board, with action anticipated. The Board retired to Superintendent Neal’s office. Director Horan did not participate, as per Policy #1114 – Board Member Resignation and Vacancy.
At 8:35pm the Board returned to the boardroom and President Henrikson called the Regular Session back into order.
APPOINTMENT OF NEW BOARD MEMBER AND SWEARING IN
Director Short moved to Appoint Board Candidate Brian Kuh to the At-Large Position #4 vacancy. Director Stoffer seconded. A roll call vote was taken.
§ Director Howe voted ‘aye’
§ Director Stoffer voted ‘aye’
§ Vice-President Short voted ‘aye’
§ President Henrikson voted ‘aye’
§ Director Horan did not vote as per Policy 1114 – Board Member Resignation and Vacancy
Brian Kuh was Appointed Director At-Large #4 and was Sworn In by President Henrikson.ADJOURNMENT
At 8:38pm Director Short moved to adjourn the Regular Meeting. Director Howe seconded. Vote taken; motion carried.