Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
July 18, 2016
5:30 PM ~ Board Workshop on Results of Community Telephone Survey – CFW Advisory Services LLC
President Beverly Horan opened the Board Workshop at 5:31pm with all Board Members present. The Pledge of Allegiance was conducted.
PRESENT – A sign-in sheet was provided and those who wished to sign in are listed below:
Beverly Horan, President Randy Hill, SOS/OPA/SHS
Robin Henrikson, Vice-President Brian Garret
James Stoffer, Director Brandino Gibson, Citizens for Sequim Schools
Heather Short, Director Trish Gaine, Community Member
Michael Howe, Director Nate Adkisson
Joan Ritchie, Citizen
Gary Neal, Superintendent Robert Streett, Citizens for Sequim Schools
Marilyn Walsh, Secretary Jodi Minker, Citizens for Sequim Schools
Dr. Ann Renker, Assistant Superintendent
Brian Lewis, Director of Finance and Operations
Mr. Ernesto Flores, President of CFW, reviewed the methodology of the recent facilities phone survey conducted by his firm, and shared the results of each question asked with a prioritized list of facilities improvement/replacement projects and the amount of support shown for each one. Discussion followed.
President Bev Horan closed the workshop at 6:20pm, followed by a a 10 minute recess prior to the Regular Board Meeting.
6:30 PM ~ Regular Board Meeting
CALL MEETING TO ORDER/PLEDGE OF ALLEGIANCE (REF. POLICY 1400 & 1420)
President Horan called the Regular Meeting to order at 6:32pm with all Board Members present. The Pledge of Allegiance was conducted. A list of those present is detailed above.
APPROVAL OF MINUTES
Vice-President Henrikson moved to approve as presented the minutes from the June 20, 2016 Regular Meeting, and the Special Board Meetings held on June 23, 2016 and June 29, 2016. Director Short seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Vice-President Henrikson moved to approve the agenda as printed. Director Stoffer seconded. Vote taken; motion carried.STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
Our Student Board Representatives are excused until September.
PUBLIC COMMENTS – The Board believes that public comments are a very important connection between our community and the Board. This time is set aside for receiving both written and oral communication. We ask first that if you have comments, you come forward, introduce yourself and share your comments. Comments will be taken in the following order:
a. Regarding Agenda items
b. Regarding general items
c. Regarding workshop or report items
Each speaker will be allowed 3 minutes and a red card will be held up when 30 seconds remains. (Ref. Policy 1400, 1623, and 1620P).
- No one wished to comment on agenda items.
- No one wished to comment on general items.
- Mr. Brandino Gibson, from Citizens for Sequim Schools, thanked the newly elected board members for Citizens for Sequim Schools, which includes School Board Directors Howe and Short. He reminded the Board that Citizens for Sequim Schools is there to support them in any facilities decisions they make.
- Ms. Joan Ritchie asked if the survey presentation would be made available online. (It will be)
- Mr. Brian Kuh, from Citizens for Sequim Schools, was pleased to see lots of people who were involved in the previous bond, both for and against, at tonight’s meeting.
- Mr. Greg Madson commented that 400 responses is not enough of a sample to form a hypothesis, and he felt that the survey questions were biased in their wording.
- Mr. Lew Norris felt that the survey questions were too biased and too lengthy and he hung up on the surveyor before they were finished.
- Ms. Candi Hayden encouraged the board not to drop any of the projects on the previous bond measures.
- Mr. Bob Forde asked if the children say the Pledge of Allegiance in the classroom. (they do)
BOARD COMMUNICATION AND OTHER ITEMS
- Vice-President Henrikson thanked Citizens for Sequim Schools for such an energizing Annual Meeting. She also thanked fellow Board members for a very productive Board Planning Workshop. The final draft of details for the Annual Board calendar is nearly finished and then it will be posted on our website. Beginning in October, the second meeting of each month will be held at one of our schools and content-based presentations will be given at each meeting starting in September.
- Director Stoffer attended a meeting in Olympia with the Department of Natural Resources. A member of WSSDA sits on that committee. In August the board will look at possible resolutions to take to the Legislative Assembly in September.
- Director Short welcomed back President Horan. She felt inspired and exhausted following the recent Board Planning Workshop and thanked Vice-President Henrikson for facilitating it.
- Director Howe thanked Vice-President Henrikson for an excellent Board Planning Workshop and for putting together the annual calendar. There was an article in the Seattle Times regarding the number of Washington state schools that structurally are not prepared for an earthquake and/or tsunami. Regarding the facilities survey, Director Howe stated that 400 was a normal statistical size for the size of our community, but he felt the questions were poorly worded and biased. He thanked Finance and Operations Director Brian Lewis for getting back to him following his question from last meeting regarding discretionary funds.
- Vice-President Henrikson shared feedback from the exit slips from the Board Planning Workshop. Comments from the exit slips will also be available in OneNote. Next steps include thinking about new goals and completing another board self-evaluation in January. Discussion followed.
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
a. General Fund Vouchers No. 186282 thru No. 186282 in the total amount of $268.62; and No. 186283 thru No. 186291 in the total amount of $2,562.26; and No. 186292 thru No. 186292 in the total amount of $262.00; and No. 186293 thru No. 186357 in the total amount of $195,374.44; and No. 186358 thru No. 186456 in the total amount of $380,749.03.
b. ASB Fund Vouchers No. 10563 thru No. 10564 in the total amount of $14,490.00; and No. 10565 thru No. 10571 in the total amount of $10,324.87.
c. Transportation Vehicle Fund Vouchers No. 243 thru No. 243 in the total amount of $74,343.71.
d. Payroll for the month of June 2016 in the total amount of $2,063,828.98
e. Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1) Accept Letter of Resignation from Laura Cook, newly hired Speech Language Pathologist, effective immediately, as presented.
2) Approve Contract for Services between Sequim School District #323 and Melinda Reed OTR/L to provide services to students as an Occupational Therapist for the 2016-2017 school year, as presented.
3) Offer Classified SpEd Paraeducator position to Kyla Adolphe, for the 2016-2017 school year, as presented.
4) Offer Certificated Middle School Math position to Sara Benjamin, for the 2016-2017 school year, as presented.
5) Offer Classified Living Skills Paraeducator position to Adam Parker, for the 2016-2017 school year, as presented.
6) Offer Classified Olympic Peninsula Academy Learning Coach position to LeAnn Parker, for the 2016-2017 school year, as presented.
7) Offer Certificated Fourth Grade teaching position to Carmen Merring, for the 2016-2017 school year, as presented.
8) Offer Certificated .5 Olympic Peninsula Academy Math/Science teaching position to Norma Gorham, for the 2016-2017 school year, as presented.
9) Offer Classified Paraeducator position to Luke Kisena, for the 2016-2017 school year, as presented.
10) Offer Classified Special Education Paraeducator position to Katelyn Bliss Wright, for the 2016-2017 school year, as presented.
11) Accept Letter of Resignation from Jennifer VanDeWege, Sequim High School Biology teacher and Link Crew Advisor, effective immediately, as presented.
12) Offer High School Assistant Cross Country coaching position to Debbie Crane, for the 2016-2017 school year, as presented.
13) Offer High School Junior Varsity coaching position to Caihley Baker, for the 2016-2017 school year, as presented.
14) Offer Certificated Learning Support teaching position to Sonja Stalnaker, for the 2016-2017 school year, as presented.
f. Approve Contract for Services between Sequim School District #323 and Clark Designs, to provide professional services, materials and equipment required to print and ship 3,500 2016-2017 parent guide school calendars, as presented.
g. Approve Contract for Services between Sequim School District #323 and Air Flo Heating Company for HVAC Systems modernization as defined in Project Documents issued by Tres West Engineers for Mechanical and Electrical and by Gaby Massard, PE, for structural to be completed no later than August 22, 2016 as presented.
h. Declare as surplus assorted obsolete technology, books and miscellaneous equipment and/or supplies, as presented.
Director Stoffer moved to approve the Consent Agenda as presented. Director Short seconded. Vote taken; motion carried.
- Vice-President Henrikson moved to approve and adopt at Second Reading Policy #2421 – Promotion/Retention. Director Short seconded. Vote taken; motion carried.
- Vice-President Henrikson moved to approve and adopt at Second Reading Policy #2107 – Comprehensive Early Literacy Plan. Director Stoffer seconded. Vote taken; motion carried.
- Vice-President Henrikson moved to approve the Superintendent Contract between Sequim School District and Mr. Gary Neal, for the 2016-2019 school year, as presented. Director Short seconded. Vote taken; motion carried with all Directors voting ‘aye’
- Director Stoffer moved to approve Food Service Price increases for breakfast and lunch meal prices by ten cents for the 2016-2017 school year, as presented. Vice-President Henrikson seconded. Vote taken; motion carried.
Grades K-5 Breakfast
Grades 6-8 Breakfast
Grades 9-12 Breakfast
Grades K-5 Lunch
Grades 6-8 Lunch
Grades 9-12 Lunch
- Marilyn Walsh, Administrative Assistant to the Superintendent, introduced updated Policy #3240 – Student Conduct Expectations and Reasonable Sanctions. The proposed changes align with 4SHB 1541, which passed in the 2016 legislative session. The new law, which went into effect June 9, codifies recommendations from the legislature’s bipartisan Educational Opportunity Gap Oversight and Accountability Committee (EOGOAC) to address racial disproportionality in exclusionary discipline statewide. Classified Priority. Discussion followed.
- Marilyn Walsh, Administrative Assistant to the Superintendent introduced updated Policy 3241 – Classroom Management, Discipline and Corrective Action. The proposed changes align with 4SHB 1541, which passed in the 2016 legislative session. The new law, which went into effect June 9, codifies recommendations from the legislature’s bipartisan Educational Opportunity Gap Oversight and Accountability Committee (EOGOAC) to address racial disproportionality in exclusionary discipline statewide. Classified Priority. Discussion followed.
- Marilyn Walsh, Administrative Assistant to the Superintendent introduced updated Policy #3122 – Excused and Unexcused Absences. The proposed changes reflect the shift in truancy law brought about by 2SHB 2449. The new law leaves the juvenile court petition process intact but requires significantly more prevention and intervention efforts on the part of the district. Classified Essential. Discussion followed.
- Brian Lewis, Director of Finance and Operations, gave the board an update on the modular buildings for the district that will be installed at Greywolf Elementary through a state grant. Discussion followed.
- Marilyn Walsh, Administrative Assistant to the Superintendent, shared data on district incidents of weapons, behavior and harassment, intimidation and bullying. Discussion followed.
- Superintendent Gary Neal reported that he met with Representative Tharinger and raised the question about manufacturing cross laminated timber. Currently, Oregon is the nearest fabrication site in the northwest. He thanked the board for approving his contract, enabling him to continue the work he has begun.
- Superintendent Neal helped kick off Lavender Weekend and enjoyed visiting with the many merchants who said they were pleased with the business they were receiving.
- Vice-President Henrikson provided Superintendent Neal with some evaluation frameworks and he found one that aligned nicely with his goals, which will be in place by August 17, 2016.
- Members of the Sequim Education Foundation and Superintendent Neal met with an evaluator from the Ben Phillips Foundation who helped them with their grant submission.
- On Friday Superintendent Neal will be attending the Interagency Group meeting where final plans will be made for the active shooter drill that is scheduled to be held at Greywolf Elementary, while no students are present, on Friday, August 26. The district has also been taking part in the Safety and Security Coalition through ESD 114 in Bremerton. Discussion followed.
FOR YOUR INFORMATION
President Horan drew Board Members’ attention to:
a. Board Meetings:
- Special Board Meeting Wednesday, Wednesday, July 27th – 6pm Board Workshop in the Clallam Transit Center, located at 190 W Cedar Street
- Monday, August 1st – 6:30pm Regular Board Meeting
- Monday, August 15th – 6:30pm Board Meeting
- Tuesday, September 6th – 6:30pm Regular Board Meeting
- Monday, September 19th – 6:30pm Regular Board Meeting
b. August 16-18 – New Teacher Orientation
c. Thursday, August 25 – 7:30am Benefits Fair and 8:30am to 10:30am New School Year Kick-Off in High School Auditorium
d. Saturday, August 27 – Back-2-School Fair @ Boys & Girls Club
e. Wednesday, August 31st – Back-to-School!
f. Budget Status Reports for May, 2016
FOR THE GOOD OF THE ORDER
President Horan expressed her appreciation for all the hard work each board member puts in.
At 8:01pm Director Stoffer moved to adjourn the Regular Meeting. Director Short seconded. Vote taken; motion carried.