Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303 www.sequim.k12.wa.us
June 20, 2016
5:30pm – 2016~2017 Draft Budget Workshop – Brian Lewis, Director of Finance and Operations
Vice-President Henrikson opened the Draft Budget Workshop at 5:30pm with all Board Members present with the exception of President Horan, who was excused due to illness. Brian Lewis, Director of Finance and Operations reviewed with the board the budget process and timeline, major changes from the 2016 budget, estimated revenues and expenses for the various budget categories and comparison with previous years. Discussion followed.
Vice-President Henrikson closed the board workshop at 6:13pm, calling for a short recess, with the Regular Board Meeting to commence at 6:30pm.
6:30pm Regular Board Meeting
CALL MEETING TO ORDER/PLEDGE OF ALLEGIANCE (REF. POLICY 1400 & 1420)
Vice-President Henrikson called to order the Regular Board Meeting at 6:30pm will all Board Members present with the exception of President Horan, who was excused due to illness and our Student Board Representatives who are excused for the summer. The Pledge of Allegiance was conducted.
Robin Henrikson, Vice-President Kim Rosales, Sequim High School
James Stoffer, Director Randy Hill, OPA/SOS/SHS
Heather Short, Director Rebecca Bratsman, Greywolf Elementary PTA
Michael Howe, Director Brian Kuh, Helen Haller Elementary
Ann Renker, Assistant Superintendent Shenna Younger, Citizens for Sequim Schools
Brian Lewis, Director of Finance and Operations
Gary Neal, Superintendent
Marilyn Walsh, Secretary
APPROVAL OF MINUTES
Director Short moved to approve the minutes from the June 6, 2016 Regular Board Meeting as presented. Director Stoffer seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Director Short moved to approve the agenda as printed. Director Stoffer seconded. Discussion followed. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
Our Student Board Representatives are excused for the summer.
PUBLIC COMMENTS - The Board believes that public comments are a very important connection between our community and the Board. This time is set aside for receiving both written and oral communication. We ask first that if you have comments on an agenda item, you come forward, introduce yourself and share your comments. Then, the president will ask for speakers with general comments to come forward and introduce yourselves and share your comments. Each speaker will be allowed 3 minutes and a red card will be held up when 30 seconds remains. (Ref. Policy 1400, 1623, and 1620P)
- No one wished to comment on items on tonight’s agenda.
- Mr. Brian Kuh commended the district for being transparent in the budgeting process and showing fiscal responsibility.
- Ms. Sheena Younger reminded the audience and the board of the upcoming Annual Meeting of Citizens for Sequim Schools, which will be held on June 29 at 6:30pm at the Boys & Girls Club, at which time the board for 2016-2017 will be elected. Ms. Younger, on behalf of Citizens for Sequim Schools, plans to share the internet link to the preliminary budget that was presented tonight. A customer in Ms. Younger’s workplace had positive comments after being called to participate in the community survey being conducted on behalf of the district.
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
a. General Fund Vouchers No. 186167 thru No. 186167 in the total amount of $589.63; and No. 186168 thru No. 186204 in the total amount of $17, 949.47; and No. 186205 thru No. 186281 in the total amount of $194,110.49.
b. ASB Fund Vouchers No. 10539 thru No. 10540 in the total amount of $4,517.63; and No. 10541 thru No. 10562 in the total amount of $31,168.92.
c. Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1. Approve Leave of Absence Request for Peter Harker, Sequim Middle School Paraeducator, from August 31, 2016 through November 25, 2016 as presented.
2. Offer Certificated Helen Haller Fifth Grade Teaching position to Meredith Vincent, for the 2016-2017 school year, as presented.
3. Offer Certificated Middle School Science teaching position to Maria Germano, for the 2016-2017 school year, as presented.
4. Offer certificated .5 FTE Speech/Language Arts position for Carma Feland, for the 2016-2017 school year, as presented.
5. Offer Certificated K-2 Resource Room position to Tanna Pittman, for the 2016-2017 school year, as presented.
6. Offer Helen Haller Elementary Assistant Principal position to Allyson Cundiff, for the 2016-2017 school year, as presented.
7. Offer Classified Special Education Paraeducator position to Susan Bridges, for the 2016-2017 school year, as presented.
8. Offer Classified Title Match Para position to Eliza Klinger, for the 2016-2017 school year, as presented.
9. Accept Letter of Resignation from Lara Hernandez, fourth grade teacher at Greywolf Elementary, effective June 30, 2016 as presented.
10. Approve Contract for Services between Sequim School District and Matthew Mitchell, OTR/L to provide services to students as an Occupational Therapist for the 2016-2017 school year, as presented.
Director Short moved to approve the Consent Agenda, items ‘a’ thru ‘c’ as printed. Director Stoffer seconded. Discussion followed. Vote taken; motion carried.
BOARD COMMUNICATION AND OTHER ITEMS
- Director Stoffer attended an Education Task Force meeting in Olympia on June 13. The next Task Force Meeting will be held on July 13. The purpose of the Task Force is to work toward finding a resolution to the McCleary decision.
- Director Stoffer gave Board Members minutes from the Board of Natural Resources meeting and a sample resolution prepared by Chimacum School District regarding the timber revenues supporting public school funding.
- Director Stoffer attended a “Community Plus” meeting which has arisen following the recent “For the Love of Sequim” event, encouraging community engagement.
- Director Howe was curious about the status of the community survey.
- Director Howe hopes to have a draft resolution, regarding timber revenues, available for board consideration at the July meeting.
- Director Howe would like have a time set aside for discussion about the future of education in Sequim.
- Director Howe expressed disappointment with State School Superintendent Randy Dorn’s recommendation that the court shut down public schools until lawmakers come up with a plan to comply with the McCleary decision.
- Vice-President Henrikson thanked Assistant Superintendent Ann Renker for her work filling in during Superintendent Neal’s absence, and welcomed Superintendent Neal back, wishing him well.
a. Director Stoffer moved to approve at First Reading Policy #2421 – Promotion/Retention, tabled from last meeting. Director Short seconded. Content from the current policy was moved into the procedure. Reference to NEW Policy #2107 – Comprehensive Early Literacy Plan was added and the Management Resource updated. Classified Discretionary. Vote taken; motion carried.
b. Director Short moved to approve at First Reading Policy #2107 – Comprehensive Early Literacy Plan. Director Stoffer seconded. The new law, RCW 28A.566.2535, directs districts to identify and support students in kindergarten through fourth grade who struggle with reading skills. Districts are now required to indicate on report cards for students K-4 progress toward reading skills acquisition and whether the student is reading at grade level. Classified Priority. Vote taken; motion carried.
a. Director Short moved to Approve of the Olympic Peninsula Academy Alternative Education Program for 2016-2017 school year, as presented. Director Stoffer seconded. Discussion followed. Vote taken; motion carried.
b. Director Short moved to approve Board Resolution 05-2015/2016 Albert Haller Foundation Funding, as presented. Director Stoffer seconded. Discussion followed. Vote taken; motion carried.
- Superintendent Gary Neal explained that the Albert Haller Foundation board has instituted closer scrutiny of grant recipients to ensure fiscal responsibility and alignment with Albert Haller’s vision of closing the opportunity gap.
- Superintendent Neal attended the 5th grade Moving Up ceremony and the 8th Grade Moving On celebration. The newly instituted Grad Walk, where our graduating seniors were congratulated by our Elementary and Middle School students, continued the tradition of celebrating success.
- Superintendent Neal will be attending the Association of Washington School Principals Summer Conference June 26-28 in Spokane.
- The Community Survey, which we commissioned, is now in progress. While the survey is going on, it is important not to discuss it to maintain the integrity of the answers given by survey participants. The results of the survey, once it is completed, will be shared with all.
FOR YOUR INFORMATION
Vice-President Henrikson drew Board Members’ attention to:
a. Upcoming Board Meetings, etc.
o June 29 – Board Planning Workshop (7am to noon, Clallam Transit Center
o July 18th – Regular Board Meeting @ 6:30pm
o August 1st – Regular Board Meeting @ 6:30pm
o August 15th – Regular Board Meeting and Budget Hearing @ 6:30pm
o September 6th – Regular Board Meeting @ 6:30pm
b. Enrollment Report taken June 1, 2016
c. Free and Reduced lunch percentages for June, 2016
FOR THE GOOD OF THE ORDER
- Vice-President Henrikson requested that Board Members email her any agenda items for the Board Workshop, or any additions/corrections for the annual calendar.
- Vice-President Henrikson requested that any Board Members who had not yet completed the Board Self-Assessment to please do so.
At 7:26pm the Board convened in Executive Session, as per RCW 42.30.110(g), in order to discuss the performance of a public employee, with no action to be taken.
At 7:47pm Director Howe moved to adjourn the Regular Meeting. Director Stoffer seconded. Vote taken; motion carried.