• logo Sequim School District No. 323

    “Inspire and Achieve”

    503 North Sequim Avenue, Sequim, WA 98382

    Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us

     


    June 6, 2016

            5:30pm – EXECUTIVE SESSION

    President Bev Horan opened the Executive Session at 5:27pm with all School Board Directors present.  Superintendent Gary Neal was excused and Assistant Superintendent Dr. Ann Renker was acting as Board Secretary.  Additionally, Karen Sande, Director of Human Resources, and Brian Lewis, Director of Finance and Operations, were present. The Board:

    1)      Evaluated the qualifications of an applicant for public employment, and

    2)      Discussed the application of labor contract negotiations, and

    3)      Discussed the performance of a public employee,

    No action was taken.

    President Horan closed the Executive Session at 6:06pm calling for a short recess, with the Regular Board Meeting to commence at 6:30pm.

    ·        6:30 PM – Regular Board Meeting

    CALL MEETING TO ORDER/ PLEDGE OF ALLEGIANCE (REF. POLICY 1400, 1420) 

    President Horan called the Regular Meeting to order at 6:30pm with all Board Members and Student Board Representatives present, with the exception of Superintendent Gary Neal, who was excused.  Assistant Superintendent Renker was present as Board Secretary.  Student Board Representative Benjamin Hughes led the Pledge of Allegiance.

    PRESENT

    Beverly Horan, President                                       Sheena Younger, Citizens For Sequim Schools

    Robin Henrikson, Vice-President                         Candi Hayden, Parent

    James Stoffer, Director                                           Jack Walsh, Citizen

    Heather Short, Director                                           Patsene Dashiell, District Office

    Michael Howe, Director                                          Pam Landoni, District Office

    Ben Hughes, Student Board Representative     Linda DeIvernois, Citizen

    Kaylee Gumm, Student Board Representative  Doug DeIvernois, Citizen

    Brian Lewis, Director of Finance & Operations  Karen Sande, District Office

    Dr. Ann Renker, Assistant Superintendent

    Marilyn Walsh, Secretary

    APPROVAL OF MINUTES

    Vice-President Henrikson moved to approve the minutes from the May 16, 2016 Regular Board Meeting as presented.  Director Short seconded.  Vote taken; motion carried.

    CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)

    Vice-President Henrikson moved to approve the agenda as printed.  Director Short seconded.  Vote taken; motion carried. 

    STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION

    • Student Board Representative Kaylee Gumm reported that Greywolf Elementary is very busy with end of year plans.  There is a Music Concert June 6 at 6PM and a Volunteer Tea on June 7 from 2:30-3:30PM. Field Day, hosted by the 5th graders, is being held on Friday, June 10! The 5th graders are going Feiro Marine Lab, in Port Angeles; 4th graders have gone to Railroad bridge park and the Feiro Marine Lab this year; 3rd graders are going to Point Defiance Zoo and Aquarium on Thursday, June 8!  2nd graders completed their field trip to Salt Creek, last Friday; 1st graders have completed their field trip to the Bowling Alley in Port Angeles and Kindergarteners are going to the Dungeness Creamery on June 8.  Helen Haller Elementary students are also busy with end of year activities like field trips, assemblies, rewards, field day, and 5th grade graduation.
    • Student Board Representative Ben Hughes reported that Sequim Middle School 8th graders had an awesome & sunny day at Wild Waves on Friday. Approximately 135/196 students attended.  There is a Choir Concert on tonight and a Band Concert on Thursday night. Both events take place at 7:00 pm.  At Sequim High School, Campus day last Friday as well as the senior Recognition assembly.  Campus day is where we spend half the day doing school stuff and 1.5 hours recognizing the seniors including a slideshow and awards.  There were a lot of fundraisers and activities during campus day where yearbooks were distributed and the whole school united to have fun in the sun.  Scholarship night was Wednesday, June 1, where 2.4 million in scholarships and $350,000 from the community were awarded.  The Sophomore ASB held a Dog Wash and made $300 in 2 hrs.  Senior ball was Saturday, June 4. Around 240 students bought tickets.  Held in Bremerton, it was very fun, old Hollywood was the theme.  Graduation is Friday, June 10.
    • President Horan and Director Stoffer announced that the new Student Board Representative for 2016-2018 will be Tea’ Gauthun. 
    •  President Horan and the Board thanked Senior Student Board Representative Ben Hughes for his two years of service and wished him the best in his future plans.
    • The Board also thanked Junior Student Board Representative Kaylee Gumm for her service and looks forward to working with her for another year.   

    PUBLIC COMMENTS - The Board believes that public comments are a very important connection between our community and the Board.  This time is set aside for receiving both written and oral communication.  We ask first that if you have comments on an agenda item, you come forward, introduce yourself and share your comments.  Then, the president will ask for speakers with general comments to come forward and introduce yourselves and share your comments.  Each speaker will be allowed 3 minutes and a red card will be held up when 30 seconds remains.  (Ref.  Policy 1400, 1623, and 1620P)

    • No one from the audience wished to speak on any of the agenda items.
    • Sheena Younger, Citizens for Sequim Schools Board Member, invited the board to their annual meeting to be held on June 29 at 6:30pm at the Boys and Girls Club. Board Members were asked to consider joining the CFSS board member.  As a parent, she expressed her gratitude that cheerleaders are now allowed to hold fundraisers, as this makes cheerleading more affordable for more students.
    • Candi Hayden, parent of students at Helen Haller Elementary and Sequim High School spoke of inequity between programs, test scores and facilities at our two elementary schools.  She urged the board to work toward closing that gap. 

    BOARD COMMUNICATION AND OTHER ITEMS       

    • Vice-President Henrikson attended the Safe Drinking Water presentation and was disappointed with the low turnout of parents, as the information presented was excellent.  She and her children also attended the STEAM Power Saturday sponsored by Sequim Education Foundation, Soroptimists International of Sequim and Sequim Sunrise Rotary for students in grades K-5.  Discussion followed.
    • Director Stoffer got his dog washed by the Sophomore ASB, got his car washed by the High School Cheerleaders and bought doughnuts from various fundraising activities.  He will be attending the League of Women Voters event on June 24 & 25 and heard three candidates running for Superintendent of Schools speak.  League of Women Voters may be sponsoring a forum somewhere on the Peninsula.  He urged board members to become familiar with the candidates and try to attend.
    • Director Short attended Scholarship Night and was impressed with the number of students receiving support from our community.  Unfortunately, her family had to miss the STEAM Power event due to an unexpected encounter with a splinter. 
    • Director Howe echoed Director Short’s comments regarding Scholarship Night.  He was pleased that Sequim took the initiative regarding testing for lead and encouraged continued transparency.  Director Howe also stated that he felt communication about graduation was not well communicated to Running Start students; that he was disappointed that Student Voice was not held; that he wanted an update on the community survey; that he would be bringing to the board a resolution regarding arrearage and that he would like to see a workshop on the future of education in Sequim regarding facilities.
    • President Horan will be sending the board a link to complete the WSSDA Board Self Assessment.  The final results will be made available to everyone and will serve as guidance for goal-setting for the coming year.
    • The Board Planning Workshop is scheduled for Wednesday, June 29 from 7am to noon in the conference room at the Sequim Transit Center.  Discussion followed.
    • There will be a Draft Budget Workshop preceding the next board meeting scheduled for Monday, June 20.  There will be a public hearing preceding budget adoption in August.  Board members and the public will have ample opportunity to ask questions or request clarification.  Discussion followed.        

     CONSENT AGENDA – REQUEST BOARD APPROVAL:  Any item may be moved to New Business with a motion from any Board member.

    a.   General Fund Vouchers No. 186052 thru No. 186066 in the total amount of $12,720.09; and No. 186067 thru No. 186087 in the total amount of $16,846.57; and No. 186088 thru No. 186088 in the total amount of $822.00; and No 186089 thru No. 186166 in the total amount of $147, 329.34.

    b.   ASB Fund Vouchers No. 10485 thru No. 10507 in the total amount of $22,949.55; and No. 105508 thru No. 10538 in the total amount of $41,045.28.

    c.   Payroll for the month of May, 2016 in the total amount of $2,043,101.85.

    d.   Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.

    1.      Accept Letter of Resignation from Timothy Wright, Night Custodian at Greywolf Elementary, Effective May 12, 2016 as presented.

    2.      Accept Letter of Resignation from Danika Johnson, Assistant Girl’s Basketball coach, at the end of the 2015-2016 school year, as presented.

    3.      Accept Letter of Resignation from Justine Wagner, Sequim High School Girls Varsity Basketball coach, effective at the end of the 2015-2016 school year, as presented.

    4.      Accept Letter of Resignation from Colleen Harker, High School Guidance Counselor, effective at the end of the 2015-2016 school year, as presented.

    5.      Accept Request for a .2 Leave of Absence, for the 2016-2017 school year,  from Brittany Murdach, Sequim High School Biology teacher, as presented.

    6.   Accept Letter of Resignation from A. Burton Karapostoles, Bus Driver, effective at the end of the 2015-2016 school year, as presented.

    7.   Accept Leave of Absence Request from Bill Isenberg, Sequim High School Special Education teacher, for the 2016-2017 school year, as presented.

    8.   Offer Certificated Helen Haller Fourth Grade teaching position to Jesse Klinger, for the 2016-2017 school year, as presented.

    9.   Accept Letter of Resignation from Claire Chavez, Helen Haller Paraeducator, effective June 15, 2016 as presented.

    10.    Approve Contract for Services between Sequim School District #323 and Amanda Sanders, to provide services to students as the Birth to 3 Child Development Assistant for the 2016 Extended School Year, as presented.

    11.    Approve Contract for Services between Sequim School District #323 and Happy Valley Physical Therapy PS, to provides services to Birth to 3 students as a Physical Therapist for the 2016 Extended School Year, as presented.

    12.    Approve Contract for Services between Sequim School District #323 and Margaret Ahlgren, to provide services to students as a Birth to 3 Development Coordinator for the 2016 Extended School Year, as presented.

    13.    Approve Contract for Services between Sequim School District #323 and Mary Morgan, to provide services to students as a Birth to 3 Child Development Coordinator for the 2016 Extended School Year, as presented.

    14.    Approve Contract for Services between Sequim School District and Eric Wade, to provide services to students as Physical Therapist for the 2016 Extended School Year, as presented.

    15.    Approve Contract for Services between Sequim School District #323 and Intellitext, to provide transcription services with Intellitext for a student with a hearing disability, for the 2016-2017 school year, as presented.

    16.    Approve Contract for Services between Sequim School District #323 and Happy Valley Physical Therapy PS to provide services to students as a Physical Therapist for the 2016-2017 school year, as presented.

    17.    Approve Contract for Services between Sequim School District #323 and Laine Briggs, to provide individual and systems counseling for students and families as a Social Emotional Learning Counselor for the 2016-2017 school year, as presented.

    18.    Approve Contract for Services between Sequim School District #323 and Margaret Ahlgren, to provide services to students as a Child Development Coordinator for the 2016-2017 school year, as presented.

    19.    Approve Contract for Services between Sequim School District #323 and Kymmy Carson, to provide Sign Language Interpreting services to the eligible student for the 2016-2017 school year, as presented.

    20.    Approve Contract for Services between Sequim School District #323 and Mary Morgan, to provide services to students as a Birth to 3 Child Development Coordinator for the 2016-2017 school year, as presented.

    21.    Approve Contract for Services between Sequim School District #323 and Nicole Ezell Morley OTR/L to provide services to students as an Occupational Therapist for the 2016-2017 school year, as presented.

    22.    Approve Contract for Services between Sequim School District #323 and Amanda Sanders to provide services to students as a Birth to 3 Child Development Assistant for the 2016-2017 school year, as presented.

    23.    Approve Contract for Services between Sequim School District #323 and Eric Wade, to provide services to students as a Physical Therapist for the 2016-2017 school year, as presented.

    24.    Accept Letter of Resignation from Kylee Rogers, Sequim High School Paraeducator, effective June 15, 2016 as presented.

    25.  Offer Certificated Helen Haller First Grade teaching position to Jennifer Saul, for the 2016-2017 school year, as presented.

    26.  Offer Certificated Special Education teaching position to Julie Fischer, for the 2016-2017 school year, as presented.

    27   Offer Certificated Special Education teaching position to Larry Brown, for the 2016-2017 school year, as presented.

    28.  Offer Certificated Sixth Grade English Language Arts teaching position to Jason Chadick, for the 2016-2017 school year, as presented.

    29.  Offer Certificated Seventh Grade English Language Arts teaching position to Holly Hornbacher, for the 2016-2017 school year, as presented.

    30.    Offer Certificated Eighth Grade English Language Arts teaching position to Taylor Thorson, for the 2016-2017 school year, as presented.

    31.    Offer Certificated Sixth Grade English Language Arts teaching position to Heidi Hough, for the 2016-2017 school year, as presented.

    32.  Accept Letter of Resignation from Speech Language Pathologist Diane Bereiter, effective at the end of the 2015-2016 school year, as presented.

    33.    Accept Request from Louise Chitwood, Helen Haller Special Education Resource teacher, to reduce her teaching contract from 1.0 to .5 for the 2016-2017 school year, as presented.  (Late addition to the agenda) 

    Director Stoffer moved to approve Consent Agenda Items ‘a’ thru ‘d’ as presented.  Vice-President Henrikson seconded.  Vote taken; motion carried.

    UNFINISHED BUSINESS

    a.   Vice-President Henrikson moved to Approve and Adopt at Second Reading Policy #3141 – Nonresident Students, tabled from last meeting.  Director Short seconded.  Discussion followed.  WSSDA has updated Policy #3141, Nonresident Students, to align more closely with RCW 28A.225.225, the statute controlling applications for enrollment from nonresident students, students receiving home-based instruction and children of school employees.

    Struck from the former policy were two standards for determining acceptance: 1) whether the student’s attendance in the district is likely to create a risk to the health or safety of students or staff; and 2) whether the district has already accepted as many nonresident students for the school year as permitted by this policy. The former was so vague that it seemed to fall short of the “rational, fair and equitable,” standard articulated in statute. It also seemed redundant in light of another standard, that being whether the student’s disciplinary records or other documentation indicated a history of violent or disruptive behavior. The latter referred back to the arbitrary “cap” addressed earlier. Page 5, Policy & Legal News, October 2015

    Classified Essential.  Director Howe moved to bring back Item C, which was struck from the revised policy as explained above.  President Horan seconded.  Vote taken; Director Howe voted Aye, Directors Short, Stoffer, Henrikson and Horan voted Nay.  Motion failed.  Discussion followed.  Voting proceeded on the original motion to Approve and Adopt at Second Reading Policy #3141 – Nonresident Students.  Directors Short, Stoffer, Henrikson and Horan voted Aye.  Director Howe voted Nay.  Motion carried.

    b.   Vice-President Henrikson moved to Approve at First Reading Policy #2421 – Promotion/Retention, which was tabled at last meeting.  Director Short seconded.  Discussion followed.  Vice-President Henrikson withdrew her motion to approve Policy #2421 – Promotion/Retention.  Director Short withdrew her second.  The policy was tabled until the June 20, 2016 meeting.

    c.   Assistant Superintendent Ann Renker introduced Policy #2107 – Comprehensive Early Literacy Plan. The new law, RCW 28A.566.2535, directs districts to identify and support students in kindergarten through fourth grade who struggle with reading skills.  Districts are now required to indicate on report cards for students K-4 progress toward reading skills acquisition and whether the student is reading at grade level.  Discussion followed.  This policy will be presented for First Reading at the June 20, 2016 meeting.    

    NEW BUSINESS

    a.   Vice-President Henrikson moved to recommend Rebecca Stanton for Helen Haller Elementary Principal for the 2016-2017 school year, as presented.  Director Short seconded.  Vote taken; motion carried.

    b.   Vice-President Henrikson moved to Approve the Collective Bargaining Agreement By and Between Sequim School District No. 323 and Sequim Administrators Association, effective July 1, 2015 through June 30, 2018, as presented.  Director Short seconded.  Discussion followed.  Vote taken; Directors Short, Stoffer, Henrikson and Horan voted Aye; Director Howe voted Nay; motion carried.

    c.   Director Short moved to Adopt Core Knowledge Language Arts Curriculum (CKLA) for Grades K-5, as presented.  Vice-President Henrikson seconded.  Discussion followed.  Vote taken; Directors Short, Stoffer, Henrikson and Horan voted Aye; Director Howe voted Nay; motion carried.

    d.   Director Short moved to approve Overnight Travel for the Sequim High School Girls Basketball team to attend Basketball Camp at Gonzaga University in Spokane, Washington June 17-20, 2016; and for the Sequim High School Football team to attend Football Camp at Kings High School in North Seattle, Washington June 22-25, 2016; and for the Sequim High School cheerleaders to attend Cheer Camp at Great Wolf Lodge in Grand Mound, Washington August 5-8, 2016 as presented.  Vice-President Henrikson seconded.  Discussion followed.  Vote taken; motion carried.

    e.   Director Short moved to approve Overnight and Out-of-State travel for the Sequim High School Boys Basketball team to attend Basketball Camp in Portland, Oregon June 17-19, 2016 as presented.  Vice-President Henrikson seconded.  Discussion followed.  Vote taken; motion carried.

    f.    Vice-President Henrikson moved to Declare as Surplus the following vehicles from the Sequim High School Auto Shop:

    Description

    Condition

    1984 Chevy Truck

    Salvage

    1984 Nissan

    Salvage

    1989 Pontiac

    Salvage

    1993 Hundai Sonata

    Salvage

    Director Stoffer seconded.  Vote taken; motion carried.

    REPORTS

    a.   Dave Ditlefsen, High School Athletic Director, reported on the outcomes of spring sports which include Boys Baseball, Girls Fastpitch, Girls Tennis, Boys Soccer, Boys and Girls Golf and Boys and Girls Track.  Discussion followed.  

    b.   Dr. Ann Renker, Assistant Superintendent of Teaching & Learning, reported on the bomb threat received by Greywolf Elementary Monday, May 23, 2016.  She commended Greywolf staff and Emergency Responders for keeping students and staff physically and psychologically safe.  The district office staff will be participating in Incident Command System training over the summer and the district’s emergency response plans are being updated.  Discussion followed.

    c.   Brian Lewis, Director of Business and Operations, gave an update on the district lead testing results and the Public Information Forum that was held on June 2, 2016.  Discussion followed.

    d.   Brian Lewis, Director of Business and Operations, reported that the district had no findings following the two-month-long annual state audit.  Discussion followed.

    e.  Brian Lewis, Director of Business & Operations, reported that the district will receive two modular buildings through a grant from OSPI. Those additional classrooms are not anticipated to be ready for occupancy until January 2017 or later.  Discussion followed.  

    f.    Assistant Superintendent Dr. Ann Renker reported that Superintendent Gary Neal is starting to feel better, and that he plans to start coming in for short periods as he slowly resumes his superintendent duties, following his recent surgery. 

    FOR YOUR INFORMATION

    President Horan drew board members’ attention to:

    a.   Upcoming Board Meetings, etc.

    o   June 20th – 5:30pm Budget Workshop / Regular Board Meeting @ 6:30pm

    o   June 29 – Board Planning Workshop (Time and Place TBA)

    o   July 18th  – Regular Board Meeting @ 6:30pm

    o   August 1st – Regular Board Meeting @ 6:30pm

    o   August 15th – Regular Board Meeting and Budget Hearing @ 6:30pm

    o   September 6th  – Regular Board Meeting @ 6:30pm

    b.   Graduation Activities June 2016

    o   June 10 @ 9am – Graduation Rehearsal

    o   June 10 @ 6pm in the Stadium – High School Graduation (Reserved seating for board)

    c.   Other End of the School Year Activities

    o   June 7 @ 7:00pm – High School Band Concert in auditorium

    o   June 8 @ 7:00pm – High School Choir Concert in Auditorium

    o   June 9 @ 6:30pm – Middle School Band Concert in SMS gym

    o   June 15th – Last Day of School (Early Release)

    d.   June 13 from 4pm to 5:30pm – Retirees Reception in the High School library

    e.   Free & Reduced Lunch totals for May, 2016

    f.    #2145P – Procedure Suicide Prevention, for your information, only

    g.   Budget Status Reports for March 2016 and April 2016.

    FOR THE GOOD OF THE ORDER

    • President Horan informed the board that she has been working with ESD Superintendent Greg Lynch on Superintendent Neal’s evaluation and contract.
    • President Horan reminded the board to look for the link to complete the Online Board Self-Evaluation.

     

    ADJOURNMENT

    At 8:45pm Director Stoffer moved to adjourn the Regular Meeting.  Vice-President Henrikson seconded.  Vote taken; motion carried.

Last Modified on June 20, 2016