Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
May 16, 2016
- 5:30pm Board Workshop: Learning Support Services and Technology
Vice-President Robin Henrikson opened the board workshop at 5:30pm with all Directors present with the exception of President Beverly Horan, who was excused.
Shelley Langston, Director of Learning Support Services, gave an overview of the many services and programs administered by that office, including McKinney-Vento; Section 504, Health Services, Home Hospital, Title VII Indian Education, Learning Assistance, Title I Part A, Special Education and Transitional Bilingual Instructional Program. Discussion followed.
Patra Boots, Director of Technology, presented an overview of the vision of the technology department, including sustainability; a dynamic, accessible and robust infrastructure; strong professional development and infrastructure support; focused on student learning and grounded in best practice research. A list of projects to be completed over the summer was presented. Discussion followed.
Vice-President Henrikson closed the Board Workshop at 5:25pm, calling for a short 5 minute recess preceding the Regular Board Meeting.
- 6:30 PM Regular Board Meeting
CALL MEETING TO ORDER / PLEDGE OF ALLEGIANCE (REF. POLICY 1400 & 1420)
Vice-President Henrikson called the Regular Meeting to order at 6:30pm with all Board Members and Student Board Representatives present, noting the excused absence of President Horan and Student Board Representative Benjamin Hughes. The Pledge of Allegiance was conducted.
APPROVAL OF MINUTES
Director Heather Short moved to approve the minutes from the May 2, 2016 Regular Board Meeting as presented. Director James Stoffer seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Director Stoffer moved to approve the agenda as printed. Director Short seconded. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
- Student Board Representative Kaylee Gumm reported that at Greywolf Elementary they are finishing up testing this and next week and also planning their June field trips, which is always exciting. At Helen Haller Elementary 58 students will be honored at their Shout-Out Breakfast this Thursday. Field trips have been planned to the Marine Science Center, Olympic National Park, Railroad Bridge Park and the Game Farm.
- In the absence of Student Board Representative Hughes, Student Board Representative Gumm reported that on Friday, May 13 Sequim Middle School staff participated in a 15-16 reflection activity and 16-17 looking forward process facilitated by Dr. Ann Renker and the Teaching and Learning Department. The event was engaging, collaborative, and well received by all staff. During the afternoon portion of the day, the HS & MS staff collaborated on "Kids at Hope" research and practices. It was an engaging & action packed afternoon. Staff were energized and are excited to start the practices in the culture of "Kids at Hope." At Sequim High School students have been decorating the hallway walls. Each section is picked out from a group and the A group of leadership students first choose a section of hallway and after picking a word, such as happiness, friendship, perseverance, etc., and then decorating the walls to that theme. Students can then walk through walls that are not as bland. Senior choir has been practicing for graduation; senior class is getting ready for senior ball on June 4th and band will be at Spokane on weekend of 22nd for the Lilac Parade, where they get to march in the dark. Discussion followed.
PUBLIC COMMENTS - The Board believes that public comments are a very important connection between our community and the Board. This time is set aside for receiving both written and oral communication. We ask first that if you have comments on an agenda item, you come forward, introduce yourself and share your comments. Then, the president will ask for speakers with general comments to come forward and introduce yourselves and share your comments. Each speaker will be allowed 3 minutes and a red card will be held up when 30 seconds remains. (Ref. Policy 1400, 1623, and 1620P)
No one from the audience wished to comment at this time.
BOARD COMMUNICATION AND OTHER ITEMS
- Director Howe inquired how and when the exit
slips from the board workshops and meetings will be used and/or shared. Discussion followed.
Director Stoffer reported that he attended a recent City of Sequim workshop that presented a number of low-cost, innovative ideas for community engagement.
- Director Stoffer attended the Leadership Class discussion, the last one for this school year. He was consistently impressed with the suggestions for improvement put forward by the students.
- The Legislative Task Force meeting to come up with a funding solution to the McCleary decision has started their work. Legislative proposals are due May 16. Director Howe submitted a proposal for consideration.
- There is another DNR Task Force Meeting on May 16 that Director Stoffer plans to attend.
- Vice-President Henrikson will be sending a draft of the board planning calendar for the 2016-2017 school year. Suggestions are welcomed. The next task is planning out the individual meetings and coming up with a template for board reports. Discussion followed.
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
a. General Fund Vouchers No. 185966 thru No. 185996 in the total amount of $16,705.99; and No. 185997 thru No. 186051 in the total amount of $390,048.23.
b. ASB Fund Vouchers No. 10481 thru No. 10483 in the total amount of $2,207.40; and No. 10484 thru No. 10484 in the total amount of $750.57.
c. Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1. Offer Laura Cook Certificated Specialist Speech Language Pathologist position for the 2016-2017 school year, as presented.
2. Accept Letter of Resignation from Russell Lodge, Helen Haller Elementary principal, effective July 1, 2016 as presented.
3. Accept Letter of Resignation from Carrie Rodlend, Olympic Peninsula Academy Enrichment Coach, as presented.
4. Accept Letter of Resignation from Anna Jensen, Greywolf Elementary Paraeducator, effective June 15, 2016 as presented.
5. Accept Letter of Resignation from Steve Brown, Sequim High School Special Education teacher, effective at the end of the 2015-2016 school year, as presented.
d. Approve 2016-2017 Cooperative Services Agreement between Sequim School District and Olympic Educational Service District 114 for annual cooperative services, as presented.
Director Short moved to approve the Consent Agenda, items ‘a’ thru ‘d’, as presented. Director Stoffer seconded. Vote taken; motion carried.
a. Director Howe moved to approve and adopt at Second Reading Policy #3432 – Emergencies. Director Short seconded. The policy has been updated to reflect the changes required by the 2013 Legislature. Engrossed Senate Bill 5620 which updated the emergency drill requirements for schools beginning with the 2013–2014 school year. The new annual drill requirements are as follows:
• Three fire evacuation drills.
• Three lockdown drills.
• One shelter-in-place drill.
• One additional safety-related drill to be determined by the school.
Schools are still required to conduct no less than one safety drill per month that school is in session, to annually document the date and time of each drill and to file a report with the Washington Association of Sheriffs and Police Chiefs (WASPC). Classified Essential Vote taken; motion carried.
b. Director Stoffer moved to approve and adopt at Second Reading Policy #3141 – Nonresident Students. Director Short seconded. Discussion followed. WSSDA has updated Policy #3141, Nonresident Students, to align more closely with RCW 28A.225.225, the statute controlling applications for enrollment from nonresident students, students receiving home-based instruction and children of school employees. Classified Essential.
Director Howe moved to amend the policy as written by keeping item C. under Standards for Accepting or Rejecting an application “whether the student’s attendance in the district is likely to create a risk to the health or safety of other students and staff”. Director Stoffer seconded. Discussion followed. Vote taken; Stoffer, Short and Henrikson voted Nay, Howe voted Aye. Director Stoffer withdrew his motion to approve Policy #3141. Director Short seconded. Vote taken; motion carried. Director Stoffer moved to table Policy #3141 until clarification of item C. can be obtained. Director Short seconded. Vote taken; motion carries.
c. Director Howe moved to Table Policy #2421 – Promotion/Retention until the next meeting. Director Stoffer seconded. Discussion followed. Reference to NEW Policy #2107 – Comprehensive Early Literacy Plan was added and the Management Resource updated, however we have not adopted Policy #2107 yet. Classified Discretionary. Vote taken; motion carried.
a. Patsene Dashiell, Communications Director, announced the results of the Washington School Public Relations Association (WSPRA) 2016 Publication and Electronic Media Awards. The district received Award of Merit recognition for Print Newsletter Internal or External and Photography. Honorable Mention recognition was received in the categories of Photography; Special Purpose Publication; and Video/Audio Program. Discussion followed.
b. Following discussion, the board chose Wednesday morning, June 29, as the date for the Summer Board Planning Workshop. Exact time and place are to be determined.
There will be only one Regular Board Meeting held in the month of July on Monday, July 18.
Langston, Director Learning Support Services, presented to the board the Learning
Support Federal Programs Annual Reports on the following programs: 1)
Transitional Bilingual Program 2) Title 1 Part A Learning Assistance Program 3) Special Education Program 4) Learning Assistance Program (LAP) Discussion followed
- Superintendent Gary Neal reported that the City has applied for a Pedestrian and Bike Safety Grant for improvements to West Fir Street, which they collaboratively worked on with several entities, including the school district, the Boys and Girls Club, and those who live and work along Fir Street. Discussion followed.
- Superintendent Neal has been working closely with the firm CFW, which is getting close to having ready the community survey.
FOR YOUR INFORMATION
Vice-President Henrikson drew Directors’ attention to:
a. Upcoming Board Meetings, etc.
- June 6 – 5:30pm Board Workshop, 6:30 Regular Board Meeting
- June 20 -- 5:30pm Board Workshop, 6:30 Regular Board Meeting
- July 4 – Independence Day! NO BOARD MEETING
b. Week of June 1-8 – Interview Student Board Representative Candidates
c. Graduation ActivitiesJune 1 ~ Scholarship Award Night – 6pm in the Auditorium
- June 5 ~ Baccalaureate – 5:30pm Dungeness Community Church
- June 10 ~ Graduation Rehearsal – 9am in the stadium
- June 10 ~ Graduation! -- 6pm in the stadium (Reserved seating for the board)
d. Other End of the School Year Activities
- June 6 @ 6:30pm – Middle School Band Concert
- June 7 @ 7:00pm – High School Band Concert
- June 8 @ 7:00pm – High School Choir Concert
- June 9 @ 6:30pm – Middle School Band Concert
- June 15th – Last Day of School (Early Release)
e. June 13 from 4pm to 5:30pm – Retirees Reception in the High School library
f. Student Enrollment Report taken May 2, 2016
g. Free & Reduced Percentages for May 2016
h. Procedure #2140P – Developmental Guidance and Counseling Procedure
FOR THE GOOD OF THE ORDER
- Director Howe expressed concern with the Carnival being held on school property.
At 7:56pm Director Stoffer moved to adjourn the Regular Meeting. Director Short seconded. Vote taken; motion carried.