Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
April 18, 2016 Board Workshop and Regular Board Meeting
5:30 PM Board Workshop – Superintendent Goals, Accomplishments and Evaluation
President Bev Horan opened the Board Workshop at 5:30pm with all Board Members present with the exception of Director Heather Short, who was excused.
Superintendent Gary Neal reviewed his goals for the 2015-2016 school year and progress made on each. A sample rubric form, the Washington Standards-Based Superintendent Framework, similar in format to Administrator evaluations, was given to the board as a possible evaluation model. Discussion followed.
Vice-President Henrikson suggested that Board Members read Chapter 8 – “Superintendent Evaluation: An Opportunity to Strengthen Board Practice” in Improving School Board Effectiveness: A Balanced Approach, by Thomas Alsbury and Phil Gore prior to the Superintendent Evaluation process. Discussion followed.
President Horan closed the Board Workshop at 6:22pm, calling for a short recess prior to the Regular Board Meeting at 6:30pm.
- 6:30 PM Regular Board Meeting
CALL MEETING TO ORDER/ PLEDGE OF ALLEGIANCE (REF. POLICY 1400 & 1420)
President Horan called the Regular Board Meeting to order at 6:30 pm with all Board Members and Student Board Representatives present, with the exception of Director Short, who was excused. The Pledge of Allegiance was conducted.
Beverly Horan, President Jack Walsh, Citizen
Robin Henrikson, Vice-President Karen Sande, District Office
James Stoffer, Director Joan Ritchie, Citizen
Michael Howe, Director Ken Stringer, Citizen
Benjamin Hughes, Student Board Representative Trish Gaine, Citizen
Kaylee Gumm, Student Board Representative Mike Dashiell, Sequim Gazette
APPROVAL OF MINUTES
Director Stoffer moved to approve the minutes from the March 18, 2016 Special Board Meeting Workshop and the March 21, 2016 Regular Board Meeting, as presented. Vice-President Henrikson seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Vice-President Henrikson moved to approve the agenda as printed. Director Stoffer seconded. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
- Student Board Representative Kaylee Gumm reported that Olympic Peninsula Academy’s Destination Imagination Team won second place at state and are heading to Globals in Tennessee on May 24th, where they be representing all of Washington State. OPA held their annual Ball this weekend in the high school cafeteria - the theme was the Secret Garden. OPA will also having their heir first ever book fair. The Helen Haller Running Club started last week with close to 100 students participating. Their goal is to run 25 miles before the Olympic Discovery Marathon for kids on Saturday, June 4th. Also at Haller, there is a new after school club for young artists and the drama club will have performances this weekend. Greywolf Elementary was officially notified today that they received the Washington Achievement award for the 3rd year in a row. The staff has been working very hard the past few years towards this goal. End of year field trips are being planned
- At Sequim Middle School track season has started and they have over 70 students participating. State testing starts this week and will continue through the end of May. Student led conferences are starting this week, students have half days on Thursday and Friday . Conferences take place Thursday evening and Friday afternoon. At Sequim High School a food drive is currently going on with students collecting non-perishable items in 1st period classes. Last week was kindness week and lots of candy was passed out, culminating in "Free Hug Friday". The prom is next Saturday and Smarter Balanced Assessment Consortium testing starts tomorrow and will go for the next 2 weeks
PUBLIC COMMENTS – This time is set aside for receiving both written and oral communication from those in attendance who wish to speak on any item. The board thanks you for your comments and will take into consideration what you have shared when making decisions regarding this topic. (Ref. Policy 4220 and 4220P)
- Ms. Joan Ritchie commented on one section of the book “Why Kids Don’t Like School” that she disagreed with. She passed out a list of some links for board members may want to explore for further information.
- Sonja Bittner, School District Nurse, announced the kickoff of the Ready, Set, Go 5210! Healthy Community Coalition, of which Sequim School District is a partner, on Saturday, April 23 at 4:00pm at the Sequim Civic Center, located at 152 W. Cedar Street.
BOARD COMMUNICATION AND OTHER ITEMS
- Vice-President Henrikson found the recent Leadership Class discussion regarding “Bridge to High School – What I Wish I Would Have Known” to be very insightful and worthwhile. The first draft of a yearly board calendar is nearly finished and will be sent out to Board members for their input.
- Director Stoffer reported that the League of Women Voters will be sponsoring a Legislative Theatre Youth Project intended to spur social change, seek solutions and provide public education around the issues of youth homelessness, drug and alcohol abuse and other areas that youths identify as threats to themselves in Clallam County. Performances are planned for June 24 & 25 in Port Angeles.
- The Sister City Association is looking for someone to travel as a chaperone and ambassador for the cultural exchange with Shiso City, Japan. Please contact Director Stoffer for more information or to indicate your interest in travelling to Japan with the group in October.
- Director Stoffer, as the Board Legislative Representative, asked for Board input, questions and suggestions regarding legislative priorities for 2016-2017.
- Director Stoffer informed the Board that there will be a presentation regarding the State Land Trust Funds following the WSSDA Regional Meeting on Saturday, April 23.
- Director Stoffer reported that since the last board meeting he had met with Mr. Brown Maloney and Mr. Jim McEntire for coffee and discussion.
- Director Howe reported that he will be unable to attend the WSSDA Regional Meeting on Saturday, April 23 due to a previous commitment.
- Director Howe attended the State Science Fair on April 1 & 2 and was very impressed with the work our students were presenting. The board will get a chance to see those presentations at the May 2 Regular Board Meeting.
- While in Wyoming on alumni business, Director Howe had an opportunity to visit a high-tech classroom and observe an 8th grade class doing work in partnership with NASA.
- President Horan reported that the auditor will be in the district for the next few weeks conducting the annual audit.
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
Director Howe moved that items i, j and k be moved from the Consent Agenda to New Business.
Vice-President Henrikson moved to approve the Consent Agenda, Items ‘a’ thru ‘h’ as presented. Director Howe seconded. Discussion followed. Vote taken; motion carried.
General Fund Voucher No. 185705 thru No. 185715 in the total amount of $5,654.89; and No. 185716 thru No. 185838 in the total amount of $201,324.52; and No. 185839 thru No. 185886 in the total amount of $186,776.25.
b. ASB Fund Vouchers No. 10440 thru No. 10449 in the total amount of $9,042.63; and No. 10450 thru No. 10462 in the total amount of $13,143.87.
c. Payroll for the month of March, 2016 in the total amount of $2,042,277.03 and $2,477.81 as presented.
d. Personnel – Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1) Grant Leave of Absence Request from Melisa Edge, Bus Aide, for the remainder of the 2015-2016 school year, as presented.
2) Accept Letter of Resignation from Marcia Anderson, Helen Haller Paraeducator, effective April 16, 2016 as presented.
3) Accept Letter of Resignation from Terilee Allsop-Howat, Speech/Language Pathologist, effective June 15, 2016 for the purpose of retirement, as presented.
4) Accept Letter of Resignation from Heather Titterness, Sequim Middle School Living Skills Paraeducator, effective April 22, 2016 as presented.
5) Accept Leave of Absence Request from Harold Huff, Sequim High School track coach, for the 2016-2017 school year, as presented.
6) Accept Letter of Resignation from Mike Lovejoy, Paraeducator, effective immediately, as presented.
7) Accept Letter of Resignation from Brian Berg, Teacher and Professional Development Coordinator, effective June 15, 2016 as presented.
8) Accept Letter of Resignation from Debra Beckett, Sequim Middle School Science teacher, effective July 1, 2016 for the purpose of retirement, as presented.
9) Accept Letter of Resignation from Elisha Howard, Helen Haller first grade teacher, effective June 18, 2016 as presented.
10) Accept Letter of Resignation from Bryan Bissell, Sequim Middle School Language Arts teacher, effective at the end of the 2015-2016 school year, as presented.
11) Offer Classified Reading Paraeducator position to Fani Hernandez, for the 2015-2016 school year, effective March 31, 2016 as presented.
12) Accept Letter of Resignation from Larry Hill, High School math teacher, effective June 30, 2016 as presented.
13) Offer Classified School Bus Driving position to Larry Morales, effective April 12, 2016 as presented.
14) Accept Letter of Resignation from Donna Olson, teacher at Olympic Peninsula Academy, effective August 31, 2016
15) Accept Letter of Resignation from Jennifer Clevenger, Helen Haller Elementary Paraeducator, effective at the end of the 2015-2016 school year, as presented.
e. Approve Contract for Services between Sequim School District #323 and Tres West Engineers, Inc. to provide engineering services for the replacement of HVAC units at Sequim High School, over the Summer of 2016 and the Summer of 2017, paid for from Educational Program and Operations Levy funds, as presented.
f. Approve Contract for Services between Sequim School District #323 and Lifetouch School Portraits to provide photography services to Sequim School District student families and Sequim School District for the 2016-2017 school year, as presented.
g. Approve Contract for Services between Sequim School District #323 and Family Healing Center Corporation, to provide an additional 12 sessions to Helen Haller’s Title 1 Parent Program from January through June, 2016 as presented.
h. Approve Contract for Services between Sequim School District #323 and Acadamia.net, Inc. to provide tutoring services to a Sequim School District student for the 2015-2016 school year, as presented.
a. The board reviewed Policy #1400 regarding guidelines for Public Comments. Following discussion it was agreed that the board will look at ways to inform the public of the protocol for public comment and to explore ways to help the speaker know how much time was remaining during their statement.
b. Director Howe moved to Approve and Adopt at Second Reading Policy #3418 – “Student Injury and Illness” as presented. Vice-President Henrikson seconded. Vote taken, motion carried
c. Vice-President Henrikson moved to Approve and Adopt at Second Reading Policy #3122 – Excused and Unexcused Absences. Director Stoffer seconded. Vote taken; motion carried.
d. Vice-President moved to Approve and Adopt at Second Reading Policy #1400 – Meeting Conduct, Order of Business and Quorum, with updated start time for board meetings. Director Stoffer seconded. Vote taken; motion carried.
e. Director Howe moved to approve new facilities rental rates for the 2016-2017 school year, as per Procedure #4220 – Facilities Use. Vice-President Henrikson seconded. Vote taken; motion carried.
f. Vice-President moved to approve at First Reading Policy #6700 – Nutrition and Physical Fitness with NEW School Wellness Program. Director Stoffer seconded. The new language includes the requirement to protect the identity of students eligible for free and reduced-price meals in accordance with USDA guidelines. In addition, the update includes new language regarding test day meals provided to students regardless of their Free or Reduced-Price Meal eligibility and defining conflicts of interest for purposes of food service procurement. On the physical education front, the policy now references and defines a health and physical education curriculum aligned with the Washington State K-12 Health and Fitness Learning Standards. The curriculum must provide all students equal opportunity to participate in physical education classes and emphasizes that special education students will be provided appropriate services to achieve this. Classified Essential. Discussion followed. Vote taken; motion carried.
a. Director Howe moved to approve Overnight Travel for the High School Future Business Leaders of America attend the State FBLA Conference in Spokane, Washington on April 20-23 as presented. Vice-President Robin Henrikson seconded. Discussion followed. Vote taken; motion carried.
b. Director Howe moved to approve Overnight travel for four high school choir student soloists to compete in the State Solo and Ensemble Festival in Ellensburg, Washington on April 29-30, 2016 as presented. Director Stoffer seconded. Discussion followed. Vote taken; motion carried.
c. The board reviewed changes to Policy #3432 – Emergencies. Discussion followed. The policy has been updated to reflect the changes required by the 2013 Legislature. Engrossed Senate Bill 5620 which updated the emergency drill requirements for schools beginning with the 2013–2014 school year. The new annual drill requirements are as follows:
• Three fire evacuation drills.
• Three lockdown drills.
• One shelter-in-place drill.
• One additional safety-related drill to be determined by the school.
Schools are still required to conduct no less than one safety drill per month that school is in session, to annually document the date and time of each drill and to file a report with the Washington Association of Sheriffs and Police Chiefs (WASPC). Classified Essential. This policy will be presented for First Reading at the May 2, 2016 Regular Board Meeting.
d. The board reviewed changed to Policy #3141 – Nonresident Students. Discussion followed. WSSDA has updated Policy #3141, Nonresident Students, to align more closely with RCW 28A.225.225, the statute controlling applications for enrollment from nonresident students, students receiving home-based instruction and children of school employees. Classified Essential. This policy will be presented for First Reading at the May 2, 2016 Regular Board Meeting.
e. Applications for the Student Board Representative for the 2016-2017 and 2017-2018 term will be due on Thursday, May 26.
f. Superintendent Gary Neal shared with the board the results of the Community Listening Survey. Discussion followed. Listening Session participants will be emailed a copy of the results and the results will also be published on the district website.
At 8:03pm President Horan called for a five minute break, with the Regular Meeting to resume at 8:08pm
Director Howe moved to Approve the Contract for Services between Sequim School District #323 and InTouch Receipting Suite to provide software programming services to integrate online debit and credit card payments, as presented. Vice-President Henrikson seconded. Discussion followed. This program will allow the Sequim School District to collect payments by debit and/or credit card both online and at the High School and Middle School offices.
h. Director Howe moved to approve the Contract for Services between Sequim School District #323 and Great Floors, to remove carpet and install vinyl tile replacement in 20 classrooms at Helen Haller Elementary School, to be paid for using Educational Program and Operations Levy funds, as presented. Director Henrikson seconded. Discussion followed. Vote taken; motion carried.
i. Director Stoffer moved to approve the Contract for Services between Sequim School District #323 and CFW Services to conduct a random sample telephone opinion survey of district voters for proposed capital improvement projects and method of funding. Vice-President Henrikson seconded. Discussion followed. Vote taken; Director Stoffer, Vice-President Henrikson and President Horan voted ‘aye’; Director Howe voted ‘nay’. Motion carried.
a. Laurie Campen, Sodexo Food Service Director, presented the Annual Food Service Report which included numbers of students served; healthy food initiatives that have been adopted; health and safety inspection results; challenges that they are facing and what they are doing to meet those challenges. Discussion followed.
b. Superintendent Neal advised the board that due to our overcrowded facilities, the district will not be accepting any new out-of-district or out-of-attendance area requests for the 2016-2017 school year.
c. Arrangements for carpooling to the WSSDA Regional Meeting on Saturday, April 23 were finalized.
FOR YOUR INFORMATION
President Horan drew board members’ attention to:
a. April 23 – WSSDA Director Area 4 Regional Meeting in Port Townsend
b. March Free & Reduced Lunch percentages
c. March Clallam County Economic Development Corporation Newsletter
FOR THE GOOD OF THE ORDER
- President Horan reminded Board Members that Scholarship Award Night is June 1 at 6pm in the auditorium, and that Graduation is on June 10. The Board usually arrives about 5:30pm and there is reserved seating for them. Board Members award the diplomas. Discussion followed.
- Director Stoffer reported that a flock of flamingos appeared in his yard overnight. They are on the loose again!
At 8:55pm Director Stoffer moved to adjourn the Regular Meeting. Vice-President Henrikson seconded. Vote taken; motion carried.