Sequim School District No. 323
“Inspire and Achieve“
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
October 5, 2015 – 6pm Regular Board Meeting
CALL MEETING TO ORDER (REF. POLICY 1400)/PLEDGE OF ALLEGIANCE (REF. POLICY 1420)
President Beverly Horan called the Regular Meeting to order at 6:00pm with four Board Members present and both Student Board Representatives present, noting the excused absence of Vice-President Heather Jeffers. The Pledge of Allegiance was conducted.
APPROVAL OF MINUTES
Director John Bridge moved to approve the minutes from the September 21, 2015 Regular Board Meeting, as presented. Director Walter Johnson seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Director Johnson moved to approve the agenda as printed. Director Bridge seconded. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
· Student Board Representative Kaylee Gumm reported that on October 8 Rotary Club will be distributing dictionaries to all 4th grade students. On October 16 students will be treated to an assembly featuring storytellers from the Forrest Storytelling Festival. Helen Haller Elementary will be participating in the PTO sponsored Jog-a-Thon on October 23. Olympic Peninsula Academy is planning a Talent Show for October 9. They are also looking forward to their Autumn Festival on October 16.
· Student Board Representative Ben Hughes reported that Sequim Middle School is planning their Secondary Sequim University with professional development planned for October 12. Back to School Night on September 29 was a huge success. Students are looking forward to Creative Sock Day in October 14 and the main fundraiser of the year, the Magazine Drive, opens with an assembly on September 22. The Sequim High School football game vs. Centralia, scheduled for Friday, October 2 was cancelled, due to a threatening note forcing a lockdown of the school and the canceling of homecoming. Sequim High School is preparing for its own homecoming, with Spirit Week the week of October 12, the football game on October 16 vs. Port Angeles High School, and the Homecoming Dance on October 17.
PUBLIC COMMENTS - This time is set aside for receiving both written and oral communication from those in attendance who wish to speak on any item. The Board thanks you for your comments and will take into consideration what you have shared when making decisions about this topic. (Ref. Policy 1430, 4220 and 4220P)
· Former Board Member Virginia O’Neil spoke to the board about October being National Disability Employment Awareness month and how the district can work with the Clallam County Health and Human Services to help provide transition planning services for our students that focus on providing vocational training and/or job support. She encouraged the board to attend a screening of the film “Hope Grows”, on October 17.
BOARD COMMUNICATION AND OTHER ITEMS
· President Horan reported that she had received the results of the WSSDA Online Board Self-Assessment and would be working with WSSDA to prepare a report of the results. Discussion followed.
· President Horan attended the Bond Presentation on September 29 where three new participants attended and asked questions.
· President Horan also commented on recent events held to register voters for the upcoming elections.
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
a. General Fund Vouchers No. 184495 thru No. 184995 in the total amount of $173.12; and 184496 thru No. 184599 in the total amount of $181,759.14.
b. ASB Fund Vouchers No. 10226 thru No. 10245 in the total amount of $24,884.79..
c. Capital Projects Vouchers No. 2587 thru No. 2589 in the total amount of $80,151.64.
d. Personnel – Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1. Offer Classified Life Skills Paraeducator position to Trevor Sparrow, for the 2015-2016 school year, as presented.
2. Offer Classified Preschool Paraeducator position to Jane Dominguez, for the 2015-2016 school year, as presented.
3. Offer Classified Health Paraeducator position to Maryna Darminio, for the 2015-2016 school year, as presented.
4. Offer Classified Life Skills Paraeducator position to Marcia Anderson, for the 2015-2016 school year, as presented.
5. Offer Classified Life Skills Paraeducator position to Erin Sproul, for the 2015-2016 school year, as presented.
6. Offer Classified Life Skills Paraeducator position to Jackie Champeaux, for the 2015-2016 school year, as presented.
7. Offer Classified Paraeducator position to Hassana Dennis, for the 2015-2016 school year, as presented.
e. Approve Collective Bargaining Agreement By and Between the Sequim School District No. 323 and the Teamsters Local No. 589 effective September 1, 2015 through August 31, 2018, as presented.
f. Approve Collective Bargaining Agreement Between Sequim School District No. 323 and Sequim Association of Paraeducators effective September 1, 2015 through August 31, 2019 as presented.
g. Approve Interagency Agreement between Clallam County Health and Human Services and Sequim School District to provide transition planning services that focus on providing vocational training and/or support.
Director Bridge moved to approve the Consent Agenda as presented. Director Johnson seconded. Director Howe asked for a recap of Items ‘e’ and ‘f’. Discussion followed. Vote taken; motion carried.
· Director Johnson moved to approve the Draft Board Meeting Norms and Protocol – Procedure #1620 – Board-Superintendent Relations, as presented. Director Bridge seconded. Discussion followed.
· In Item 1 under Board Meetings, Director Michael Howe moved to change the word ‘will’ to “may’, and under A. to change the wording to say, “may be received at the discretion of the board”. Director Bridge seconded. Vote taken; motion carried.
· In Item 2 under Board Meetings, in Section B, Director Howe moved to add “or the Superintendent” following the words “board president”; and to add an Item C. which says, “Board Members may ask clarifying questions” and change the previous Item C to Item D. Director Johnson seconded. Vote taken; motion carried.
· In Item 3 under Board Meetings, Director Howe moved to delete the words “will be called to…” and replace them with “should be communicated to…”. Director Bridge seconded. Vote taken; motion carried.
· In Item 4 under Board Meetings, Director Howe moved to add “and the Board president will respond to the requestor”. Director Bridge seconded. Vote taken; motion carried.
· In Item 5 under Board Meetings, Director Howe moved to add “A. All materials for the meeting will be provided to the board and public 48 hours in advance.” Director Johnson seconded. Vote taken; motion carried.
· Director Johnson moved to approve the Draft Board Meeting Norms and Protocol as amended. Director Bridge seconded. Vote taken; motion carried.
The document will be revised and sent to board members for approval. Signatures will be procured at the next board meeting. A refresher on Robert’s Rules of Order will be provided following the election of the new board members and biannually thereafter.
· Mr. Jeff Gossage, Transportation Services Director, gave the board an update on our Transportation Services. Discussion followed.
· Dr. Ann Renker, Assistant Superintendent of Teaching and Learning, reported on a discussion she had with administrators after reading the article from Scientific America that Director Johnson shared with the board. Discussion followed.
· Mr. Brian Lewis, Director of Business Services, explained to the board that if the bond should pass on November 3, it will be necessary to approve a Budget Extension Resolution at the November 16 Regular Board Meeting. Discussion followed.
· Mr. Brian Lewis, Director of Business Services in November, shared with the board a number of resources on our District Website providing information on the upcoming bond. Discussion followed.
· Superintendent Gary Neal shared with the board a number of meetings he had attended and presentations he had given throughout the community during the past week.
· Superintendent Gary Neal invited any Board Members who were interested to attend the Washington State Legislative Listening/Working Tour on Thursday, October 8 in Bremerton. Discussion followed.
FOR THE GOOD OF THE ORDER
· President Horan commended Mitzi Sanders for a very exciting and successful College Fair that was held on September 23. Our Student Board Representatives concurred.
· President Horan informed the Board that 10 of our students and their chaperones left that morning to visit Japan, as part of the Sister City exchange with Shiso.
FOR YOUR INFORMATION
President Horan drew Board Members’ attention to:
a. Upcoming Board Meetings, etc.
o October 13 – Bond Public Forum at Helen Haller Elementary Library @ 6pm
o October 15 – Bond Public Forum at Greywolf Elementary Multi-purpose Room @ 6pm
o October 19 – Regular Board Meeting @ 6pm
o October 22 – Bond Public Forum at Sequim High School Room P-1 @ 6pm
o October 24 – WSSDA Regional Fall Meeting from 11am to 1pm @ Skills Center in Port Angeles.
o November 2 – 6pm Regular School Board Meeting
o November 3 – General Election
o November 16 – 6:00pm Regular School Board Meeting
o November 19-22 – WSSDA Annual Conference in Bellevue, WA
At 7:36pm Director Johnson moved to adjourn the Regular Meeting. Director Bridge seconded. Vote taken; motion carried.