Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
September 21, 2015 – 6:00 Regular Board Meeting
CALL MEETING TO ORDER (REF. POLICY 1400)/ PLEDGE OF ALLEGIANCE (REF. POLICY 1420)
President Bev Horan called the Regular Board Meeting to order at 6:00pm with all Board Members present and one Student Board Representative present, noting the excused absence of Student Board Representative Ben Hughes. The Pledge of Allegiance was conducted.
APPROVAL OF MINUTES
Director Bridge moved to approve the minutes from the September 8, 2015 Regular Board Meeting, as presented. Director Johnson seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Director Bridge moved to approve the agenda as printed. Director Johnson seconded. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
· Student Board Representative Kaylee Gumm reported that Helen Haller students welcomed visitors from our Sister City, Shiso City on Monday, September 21. Grades 3, 4 and 5 will be attending the River Festival at Railroad Bridge Park on Friday, September 25.
PUBLIC COMMENTS - This time is set aside for receiving both written and oral communication from those in attendance who wish to speak on any item. The Board thanks you for your comments and will take into consideration what you have shared when making decisions about this topic. (Ref. Policy 1430, 4220 and 4220P)
· Mr. Brandino Gibson, from Citizens for Sequim Schools, displayed the new logo for campaign signs and buttons and invited Board Members to attend the Bond Kick-Off Celebration on Tuesday, September 22.
· Ms. Anna Davis, parent of two students, encouraged the board to support expanding mental health services for students by providing Dialectical Behavior Therapy (DBT). Discussion followed.
· Mr. Jeff Killian expressed his disappointment that late-start Mondays had been reinstated for the 2015-2016 school year.
BOARD COMMUNICATION AND OTHER ITEMS
· Annette Hanson, from the Sister City committee, introduced visiting delegates from Shiso, Japan. Mr. Yoneo Momitani addressed the board, thanking the school district for their hospitality and inviting the board to visit Shiso in the future. Discussion followed.
· Vice-President Jeffers reported that she attended the WSSDA Legislative Assembly in Seattle on September 18 and 19. Discussion followed.
· President Horan shared that a community member sent an online Superintendent Evaluation that could easily be adapted to our needs to survey stakeholders that participated in the recent superintendent search. Discussion followed.
· President Horan asked Board Members to please complete the WSSDA Board Self-Assessment survey by Friday, September 25, using the email link that was sent to them. Discussion followed.
· A draft document listing suggested Board Protocol, as compiled from a number of other school districts, was distributed to Board Members to review and be ready to comment on at the next meeting. The final document as approved by the board would be come the procedure to Policy 1620 – Board-Superintendent Relations. Discussion followed.
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
a. General Fund Vouchers No. 184390 thru No. 184394 in the total amount of $48,085.35; and No. 184395 thru No. 184494 in the total amount of $120,654.94.
b. ASB Fund Vouchers No. 10214 thru No. 10217 in the total amount of $4,686.39 and Voids/Cancellations of ASB Fund Vouchers No 10214 thru No. 10217 in the total amount of $4,686.39; and No. 10218 thru No. 10219 in the total amount of $1,312.29 with Voids/Cancellations in the total amount of $1,403.64; and No. 10220 thru No. 10225 in the total amount of $8,969.75.
c. Capital Projects Fund Vouchers No. 2584 thru No.2586 in the total amount of $22,173.38.
d. Personnel – Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1) Offer classified one year leave replacement bus driving position to Valarie Wilkinson, for the 2015-2016 school year, effective September 1, 2015 as presented.
2) Offer classified life skills paraeducator positon to Mike McCann, for the 2015-2016 school year, as presented.
3) Offer classified one year leave replacement life skills paraeducator position to Jordan Goodman, for the 2015-2016 school year, as presented.
4) Offer classified paraeducator position to Stephanie Stockdale, for the 2015-2016 school year, as presented.
5) Accept Letter of Resignation from Melody Schneider, ASB Secretary at Sequim Middle School, effective September 14, 2015 as presented.
6) Accept Leave of Absence request from Cassie Cobb, Greywolf Elementary Health Room Paraeducator, from October 5th, 2015 to January 4th, 2016 as presented.
7) Offer Classified Basic Education Paraeducator position to Claire Chavez, for the 2015-2016 school year, as presented.
8) Offer Classified LAP Reading Paraeducator position to Jennifer Lancheros, for the 2015-2016 school year, as presented.
9) Offer Classified Special Education Paraeducator position to Lauren Powell, for the 2015-2016 school year, as presented.
10) Offer Classified Special Education Paraeducator position to Anna Jensen, for the 2015-2016 school year, as presented.
Director Bridge moved to approve the Consent Agenda as presented. Director Johnson seconded. Vote taken; motion carried.
a. Director Bridge moved to approve and adopt at second reading Policy #3241 – Classroom Management, Discipline and Corrective Action. Director Johnson seconded. WSSDA has updated Policy/Procedure #3241, now titled Classroom Management, Discipline and Corrective Action instead of Classroom Management, Corrective Actions or Punishment, to comply with the revised administrative rules governing student discipline issued by OSPI pursuant to Engrossed Substitute Senate Bill 5946 which went into effect last falI. Highlights of the changes include:
· The word “punishment” has been struck throughout.
· An expulsion may no longer be for an indefinite period of time. An expulsion may not exceed one calendar year UNLESS the school petitions the superintendent and the superintendent makes a determination to extend pursuant to new revised WACs.
· A long-term suspension may no longer be imposed beyond the school year in which the violation of school rules occurred.
· A student may not be emergency expelled unless the superintendent has good and sufficient reason to believe the student poses an immediate and continuing danger to other students or staff OR an immediate or continuing threat of substantial disruption of the educational process.
· Emergency expulsions must now end after ten school days or be converted to another form of corrective action (e.g., suspension, expulsion).
· All notice of appeals by students and/or their parents/guardians may now be provided in writing or orally.
· Districts should make reasonable efforts to assist suspended and expelled students return to an educational setting as soon as possible. When a long-term suspension or expulsion is issued, a reengagement meeting should be convened within 20 days and no later than five days prior to a student’s reentry or reenrollment.
· A reengagement plan must be tailored to the student’s individual circumstances, including consideration of the incident that led to the student’s long-term suspension or explusion, and should aid the student in taking the necessary steps to remedy the situation that led to the corrective action.
The whole purpose of the adjustments of timelines for everything from notice to scheduling a hearing is to minimize the time students are excluded from school and, if they must be excluded, to assist them with reengaging in the learning process as soon as possible. Changes to the policy include moving the definitions of types of discipline and the process for appeal to the procedure. Classification: Priority. Vote taken; motion carried.
b. Director Howe moved to table Policy #1400 – Meeting Conduct, Order of Business and Quorum. Vice-President Jeffers seconded. Discussion followed. The title of the policy has been changed from “Meetings, Public Notice, Quorum and Public Comment”. A provision has been added to allow board members to participate in a meeting remotely. Classified: Essential. Vote taken; motion carried.
c. Director Bridge moved to approve and adopt at second reading Policy #0550 – Goals and Objectives. Director Johnson seconded. Discussion followed. The 0000 series is a link connecting board processes with the district policy manual. This series provides an opportunity for a board to codify in policy the district’s mission, vision, beliefs, plans and planning process. It becomes the district’s personalized series. The 0000 series is small, with only seven policies, and all are designated ‘discretionary,’ meaning that the wording and the choice whether or not to include the policy is at the discretion of the district. The Mission and Vision Statements from our strategic plan have been moved to this new section, as a first step to updating our strategic plan. Classification: Optional. Vote taken; motion carried.
d. Director Bridge moved to approve and adopt at second reading Policy #1810 – Annual Governance Goals and Objectives. Director Johnson seconded. Discussion followed. In the WSSDA Policy Reference Manual, there were five policies that reflected an outdated role of school board governance. One of Those policies was #1810. It has now been updated to align with the five board standards. Classification: Priority. Vote taken; motion carried.
a. Director Johnson moved to approve overnight and out-of-state travel for the High School Choir to attend a World Strides/Heritage Choral Festival in Anaheim, California on March 31-April 4, 2016 as presented. Director Bridge seconded. Discussion followed. Vote taken; motion carried.
b. Director Johnson moved to approve overnight travel for Sequim High School Future Farmers of America to attend Cispus Leadership Camp, in Randle, Washington from September 25 to September 26, 2015 as presented. Director Bridge seconded. Discussion followed. Vote taken; motion carried.
c. Director Bridge moved to approve Perkins Career and Technical Education Grant Request as presented. Director Johnson seconded. Discussion followed. Vote taken; motion carried.
a. The board was given a copy of the revised discipline procedure #3240 – Student Conduct Expectations and Reasonable Sanctions. Discussion followed.
b. Communications Director Patsene Dashiell reported that the Family Fun Run held on September 12.
c. Superintendent Gary Neal reported that the Hi-Cap survey for students, parents, HiCap clusters and Honors teachers and general classroom teachers is now on our website under ‘Programs’. Discussion followed.
d. Opportunity to Excel (OTE) has now begun on Tuesday and Thursday afternoons at all buildings. Modified bus routes are available to transport students home on those days. Discussion followed.
FOR THE GOOD OF THE ORDER
There were no items For the Good of the Order
FOR YOUR INFORMATION
President Horan drew board members’ attention to:
a. Upcoming Board Meetings, etc.
o September 29 – Bond Public Forum at Sequim High School Room P-1 @ 6pm
o October 24 – WSSDA Fall Regional Meeting in Port Angeles from 11am to 1pm @ Skills Center
o October 5 – Regular Board Meeting @ 6pm
o October 13 – Bond Public Forum at Helen Haller Elementary Library @ 6pm
o October 15 – Bond Public Forum at Greywolf Elementary Multi-purpose Room @ 6pm
o October 19 – Regular Board Meeting @ 6pm
o October 22 – Bond Public Forum at Sequim High School
b. Other events of Interest
o September 23 – Sequim High School College Fair @ 2:45pm in the high school gym
ADJOURNMENTAt 7:04pm Vice-President Jeffers moved to adjourn the Regular Meeting. Director Johnson seconded. Vote taken; motion carried.