Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
Monday, December 21, 2015 – 6 PM Regular Board Meeting
CALL MEETING TO ORDER (REF. POLICY 1400)/PLEDGE OF ALLEGIANCE (REF. POLICY 1420)
President Horan called the Regular Meeting to order at 6:00pm with all Board Members and Student Board Representatives present. Student Hunter Clemons led the Pledge of Allegiance.
PRESENT— A sign-in sheet was provided and those who wished to sign in are listed below:
APPROVAL OF MINUTES
Director Stoffer moved to approve the minutes from the December 7, 2015 Regular Board Meeting, as presented. Vice-President Henrikson seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Vice-President Henrikson moved to approve the agenda as printed. Director Short seconded. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
· Student Board Representative Kaylee Gumm reported that that Greywolf Elementary students collected 2,000 pounds of food for the food bank. 4,300 recognition certificates were given to Greywolf Elementary students during their recent recognition assembly.
· Student Board Representative Ben Hughes passed along kudos to David Upton, Vern Fosket and John Lorentzen for the very successful joint Sequim Middle School and Sequim High School choir and band concert last Friday. Sequim High School enjoyed Spirit Week, which included the Winter Wishes Assembly, prior to Winter Break.
· Student Board Representative Ben Hughes shared photos of high school
PUBLIC COMMENTS - This time is set aside for receiving both written and oral communication from those in attendance who wish to speak on any item. (Ref. Policy 1430, 4220 and 4220P). The board thanks you for your comments and will take into consideration what you have shared when making decisions regarding this topic.
· Cindy Kelly, Washington State School Directors’ Association Region 4 Representative, and Port Angeles School Board President, presented a Certificate of Appreciation to President Bev Horan for her ten years of service on the Sequim School District Board of Directors.
· E. Michael McAleer spoke on behalf of the Association of Realtors whose members will be supporting the bond in a variety of ways, and as a representative of Sequim Family Advocates who have purchased and will be installing an additional ballot drop-off box in Sequim.
BOARD COMMUNICATION AND OTHER ITEMS
· Director Short attended the recent Olympic Medical Center’s board meeting where she spoke urging support of school the bond levy in February. The board will be adopting a resolution in support of the bond at their next meeting.
· Director Stoffer received a copy of the book Improving School Board Effectiveness – A Balanced Approach at the WSSDA conference. He attended the high school leadership class discussion and has spoken in support of the bond at several district and city events and meetings. On Tuesday, December 23 he will be leading a school tour for anyone interested in attending.
· Vice-President Henrikson also has a copy of the book Improving School Board Effectiveness and suggested perhaps a board book study with maybe one chapter per month. She recently spoke at the Greywolf Elementary PTO meeting urging support of the bond and encourage those attending to speak to others to encourage them to register to vote if they are not registered already, and then to vote in February.
· Director Short added that when talking to people who come into her business, she is amazed at how much misinformation is out there regarding the bond. Discussion followed.
· Student Board Representative Hughes suggested that a bond presentation be given to students during den. Discussion followed.
· President Horan recently attended Olympic Peninsula Academy’s Winter Festival and the high school alumni lunch. She has been blogging on the Diamond Point neighborhood website and trying to correct misinformation about the bond. Discussion followed.
· Directors Short and Henrikson are hosting a Community Coffee Chat at Boys & Girls Club on January 28 at 6:30pm. The topics for the night are Common Core and the construction bond. Discussion followed.
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with at the request of any Board member.
a. General Fund Vouchers No. 185036 thru No. 185040 in the total amount of $5,084.26; and No. 185041 thru No. 185126 in the total amount of $217,365.27.
b. ASB Fund Vouchers No. 10330 thru No. 10345 in the total amount of $28,003.68.
c. Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1. Offer Living Skills paraeducator position to Kylee Rogers, for the 2015-2016 school year, as presented.
2. Accept Letter of Resignation from Mikie Smith, from her position as Greywolf Elementary Paraeducator, effective January 1, 2016 as presented.
3. Accept Letter of Resignation from Ethan Hinton, Assistant Wrestling Coach, effective immediately, as presented.
4. Offer Assistant Wrestling Coach position to Dakota Hinton, for the 2015-2016 school year, as presented.
5. Accept Letter of Resignation from Kyra Humphrey, Olympic Peninsula Academy Learning Coach, effective immediately, as presented.
6. Accept Letter of Resignation from Katie Rose Taylor, Olympic Peninsula Academy Learning Coach, effective immediately, as presented.
7. Accept Letter of Resignation from Casey Lewis, High School Girls JV Basketball coach, effective immediately, as presented.
8. Accept Letter of Resignation from Timothy Wilkinson, Olympic Peninsula Academy teacher and Instructional coach, effective at the end of the 2014-2015 school year, as presented.
Director Short moved to approve the Consent Agenda as presented. Vice-President Henrikson seconded. Discussion followed. Vote taken; motion carried.
a. Director Stoffer moved to approve at First Reading Policy #0100 – Commitment to Planning. Director Short seconded. Vote taken; motion carried.
b. Vice-President Henrikson moved to approve at First Reading Policy #2020 – Curriculum Development and Adoption of Instructional Materials. Director Short seconded. Vote taken; motion carried.
a. Director Stoffer moved to approve Procedure #1620 – Board Protocols as presented. Vice-President Henrikson seconded. Discussion followed. The protocols were amended to add the Superintendent’s signature, as Board Secretary, to the document. Vote taken; motion carried.
b. Department chairs or Directors will come in for a 30 minute workshop to orient board directors to district operations. The first workshop will be at 5:30pm on Tuesday, January 19 just prior to the Regular Board Meeting. CTE Director Steve Mahitka will give an overview of the Career and Technical Education Program.
c. The board tabled NEW Policy #2195 – Academic Acceleration until next meeting. Grant documents will be posted for the board to review prior to the next meeting.
· Superintendent Neal reported that during the past week he had meetings with Greg Lynch, Superintendent of Olympic ESD; Dr. Luke Robins from Peninsula College and Mr. Charlie Bush, City of Sequim.
· Director Howe gave Superintendent Neal a tour of the new PUD offices during their recent Open House of their newly remodeled 21st century building.
· Superintendent Neal participated in two coffee chats; one with Helen Haller PTO and another with City of Sequim staff.
· Coming up is the grand opening of the newly built Railroad Bridge.
· Congratulations to Greywolf Elementary teacher Shannon Green and Sequim Middle School teacher Marcia Garrett who received their National Board Certification.
FOR YOUR INFORMATION
President Horan drew board members’ attention to:
a. Upcoming Board Meetings, etc.
o January 4, 2016 Regular Board Meeting
January 18 – Regular Board Meeting Moved to
January 19 due to Holiday
o January 19 – 6pm Regular Board Meeting
b. Holiday Closures
o Monday and Tuesday, December 21-22, 2015 – District Office OPEN 8:30am to 3:00pm.
o Wednesday through Friday, December 23-25, 2015 – District Office CLOSED
o Monday through Wednesday, December 30, 2015 – District Office OPEN from 8:30am to 3:00pm
o Thursday, December 31 and Friday, January 1, 2016 –District Office CLOSED
o Monday, January 4, 2016 ~ Back to School!
c. September 2015 Budget Status Report
d. October 2015 Budget Status Report
e. November 2015 Budget Status Report
FOR THE GOOD OF THE ORDER
· Director Stoffer suggested that the board might want to consider videotaping our board meetings or using video streaming. Director Howe offered to help with that if the board was interested.
· Director Stoffer participated in delivering the stockings assembled during Helen Haller PTO’s stocking drive.
At 7:12pm Director Stoffer moved to adjourn the Regular Meeting. Vice-President Henrikson seconded. Vote taken; motion carried.